Administrative Assistant

Gemana

Dubai, UAE

Posted
Ref: SP256-02

Job description / Role

Employment: Full Time

We, GEMANA GROUP, a Swiss Origin Corporate Service Provider, Management Consultancies, Tax Advisory and Sports Agent, and multiple other licenses established under the Dubai Multi Commodities Centre (DMCC), are currently searching to hire an Administrative Assistant for its team.

Daily tasks
- Responsible for answering all incoming calls, filtering them and directing them to the appropriate party.
- Schedule appointments for the Chairman and Executive team and book Zoom calls, conference room, and time for depositions and meetings.
- All incoming mail and packages delivered to the firm are received, scanned, and saved to the server and directed to the relevant department.
- Complete general office tasks, including copying, filing, and faxing various documents at the request of senior advisors/consultants.
- Data entry duties include processing incorporation through a portal or manually in the RAKICC -Offshore jurisdiction. Drafting and typing out memos, letters, resolutions, NoC and quotes upon the incorporation of companies, renewals and amendments.
- Monitor the office supplies used by the staff, ordering new items as necessary.
- Physically, one must deposit cash, cheques, or other related documents with authorities and banks. Deal with Freezone, Offshore and Federal authorities regarding various client needs, including but not limited to incorporations, annual returns and filings, visas, medical insurance policies, rentals and telecommunication requirements.
- Make the daily coffee and tea for the clients and ensure that these beverages are available to all staff and visitors throughout the day.
- Keep the entrance area of the firm neat and appealing at all times. This may include replacing flowers, watering plants, light dusting, and other cleaning tasks.
- Taking good care of two office cats.

Salary:
AED 4,500 to 5,500 per month inclusive of fixed allowances.
Additional benefits: Medical Insurance, Annual leave of 30 days after completing one year of service. Or 2 days per month if completed six months of service but not one year. Working days are Monday to Friday.

Requirements

Skills
- Ability to work under pressure
- Having excellent customer service skills
- Attention to details
- Ability to think outside the box
- Must have excellent written and verbal communication skills in English and be able to check and correct the overviews, articles, and presentations
- Extensive experience working with word processing, spreadsheets, printers, copiers, scanners, faxes, and appointment scheduling and call forwarding systems
- Exceptional interpersonal and communication skills.

Qualifications
The person should hold a university degree in any discipline.

Prior formal qualification in office administration, a minimum of three years in secretarial work, experience as a legal receptionist, and related training or qualification in paralegal studies are mandatory.

About the Company

Gemana Services and Management DMCC is licensed below the Dubai Multi Commodities Centre (DMCC) as a Corporate Service Provider (CSP). Therefore, Gemana acts accordingly with the DMCC GUIDANCE to meet the RISK-BASED Compliance and procedure which applies to DMCC. Additionally, Gemana is a Registered Agent with Ras Al Khaimah International Corporate Centre (RAK ICC) makes us obligatory to comply with Combatting Money Laundering (AML) and Financing of Terrorism (CFT) Regulations introduced by the RAK authority.

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Administrative Assistant salaries in Dubai

Average monthly compensation
AED 4,000

Breakdown available for industries and years of experience