Administrative Assistant

Job description / Role

The Administrative Assistant will play a vital role in supporting the administrative operations of GrassItUp in the UAE. This role requires a proactive and detail-oriented individual with UAE experience, who can efficiently handle various administrative tasks and contribute to the overall success of the company. Additionally, the Administrative Assistant will act as a key point of contact for delivery coordination, manage showroom housekeeping, provide assistance to the CEO, and ensure exceptional customer care with meticulous attention to detail.

Key Responsibilities:

• Assist in company registration processes, including visa applications and other legal requirements.
• Perform data entry tasks accurately and efficiently, ensuring the integrity and confidentiality of company records.
• Manage product entry and inventory records, including updating databases and tracking product availability.
• Coordinate with suppliers and vendors to ensure timely delivery of products and services.
• Handle general administrative duties such as answering phone calls, responding to emails, and maintaining office supplies.
• Organize and maintain physical and digital filing systems, ensuring easy retrieval of documents as needed.
• Assist in the preparation of reports, presentations, and other documents as required by management.
• Coordinate delivery schedules and liaise with logistics partners to ensure smooth and timely product deliveries.
• Follow up on shipments with logistics partners and update relevant stakeholders on delivery status.
• Manage showroom housekeeping to maintain cleanliness and organization, ensuring a positive customer experience.
• Provide administrative support to the CEO, including scheduling meetings, managing calendars, and handling correspondence.
• Assist the design team by gathering materials, coordinating meetings, and organizing project files.
• Handle customer inquiries with a pleasant and helpful demeanor, providing information about products and services and resolving issues promptly and professionally.
• Maintain a friendly and approachable attitude in all customer interactions, ensuring that customers feel valued and respected.
• Monitor customer feedback and proactively address any concerns or complaints to ensure customer satisfaction.
• Demonstrate professionalism, empathy, and a positive attitude in all interactions with internal and external stakeholders.

Requirements

Qualifications:

• Proven experience as an administrative assistant or similar role in the UAE.
• Proficiency in MS Office applications, including Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Excellent communication and interpersonal skills, both verbal and written.
• Detail-oriented and capable of maintaining accuracy in data entry and record-keeping.
• Energetic, proactive, and quick learner with a willingness to take on new challenges.
• Familiarity with UAE administrative procedures and regulations is preferred.
• Bachelor's degree or equivalent qualification is an advantage.

We offer: A competitive salary, opportunities for professional growth and development in a dynamic work environment.

About the Company

Grass it up sophisticated clienteles demands durable high quality product with unique design that stands out from the others and to preform under the harsh weather elements that it is experienced in the middle east.

Hence our designers scrutiny in selecting Brands and materials to meet Grass it up high expectation is among the toughest selection in the markets.

Grass it up carry carefully selected brands from Belgium, Italy, France, and 1st qulity China Brands.