Administrative Assistant - Al Futtaim Logistics

Job description / Role

We are currently seeking an Administrative Assistant for our Logistics division in Dubai. You would be responsible for effective handling of business calls & executing the daily operational functions related to group or non-group customers effectively.

You will be responsible for on time dispatching of billing invoices and preparing monthly dispatch reports for Finance. You will be required to assist the Sea Freight operations and you will be required to ensure that the Attendance sheet has been signed and all sick leave forms are submitted along with the attendance sheet to HR on a monthly basis in consultation with Sea Freight Manager.

You will be responsible for the handling of the sea freight operations related to group and non-group customers. You will also be responsible for the maintenance & follow-up of office copier machines/printers, replenishment of toners & office stationery on time.

Requirements

You should have at least 2 years’ experience within an office based job, performing administrative functions or similar. Candidate holding a Bachelor’s Degree is preferred.

You should have good planning and organizing skills as well as problem solving and decision making ability. You should have excellent communication skills and able to practice diplomacy when faced on tough situations.

You should also be able to display customer focus with the ability to demonstrate a positive, enthusiastic and friendly attitude while being able to deal with the customers and work in a team.

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.