Administrative Associate

Grass It Up

Dubai, UAE

Posted
Ref: SP874-12

Job description / Role

Employment: Full Time

About Grassitup Outdoor Furniture:
Grassitup is a premier provider of high-quality outdoor furniture, dedicated to enhancing outdoor living spaces with innovative designs. We are seeking an Administrative Assistant to join our dynamic team and contribute to the success of Grassitup.

Position Overview:
As an Administrative Assistant, you will be responsible for ensuring the efficient functioning of daily operations. The ideal candidate will have a minimum of 2 years of experience in an interior design office or luxury goods business, possess meticulous attention to detail, a passion for the industry, strong multitasking skills, hold a university degree, bring expertise in utilizing key business systems, and exhibit exceptional customer service skills.

Key Responsibilities:

Office Management:
- Maintain an organized and professional office environment.
- Manage office supplies and coordinate procurement.
- Assist in organizing office events and meetings.
- Maintain Odoo System with LPO, Product Entry, Quotations

Communication:
- Handle incoming calls and emails, directing them appropriately.
- Draft and edit professional company correspondence.
- Maintain communication with various departments for seamless information flow.

Record Keeping:
- Maintain and update filing systems, both physical and electronic.
- Assist in data entry and accurate record-keeping.
- Prepare and update reports as required.

Customer Interaction:
- Provide excellent customer service to visitors, clients, and vendors.
- Handle customer inquiries and direct them to the appropriate departments.
- Resolve customer issues promptly and professionally.

Scheduling and Coordination:
- Manage calendars and schedule appointments.
- Coordinate travel arrangements for team members when necessary.

Business Systems Expertise:
- Utilize and maintain proficiency in the Odoo system for streamlined business processes.
- Manage and update Grassitup's e-commerce platform, including Shopify.
- Ensure integration and functionality within the Microsoft 365 suite.
- Handle payment system operations, ensuring accuracy and security.

Salary:
AED 5,000 to 10,000 per month inclusive of fixed allowances.

Requirements

Education:
- Bachelor's degree from an accredited university.

Experience:
- Minimum of 2 years of experience in an interior design office or luxury goods business.
- Proficient in Odoo system, Shopify, Microsoft 365, and payment systems.

Skills:
- Meticulous attention to detail.
- Strong multitasking abilities.
- Exceptional customer service and issue resolution skills.
- Proficient in Microsoft Office Suite and basic office equipment.

Personality Traits:
- Professional and friendly demeanor.
- Enthusiastic with a genuine passion for the outdoor furniture industry.

How to Apply:
Interested candidates meeting the specified requirements are invited to submit their resume.

About the Company

Grass it up sophisticated clienteles demands durable high quality product with unique design that stands out from the others and to preform under the harsh weather elements that it is experienced in the middle east.

Hence our designers scrutiny in selecting Brands and materials to meet Grass it up high expectation is among the toughest selection in the markets.

Grass it up carry carefully selected brands from Belgium, Italy, France, and 1st qulity China Brands.

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Admin Assistant salaries in Dubai

Average monthly compensation
AED 4,500

Breakdown available for industries and years of experience