Administrative Officer - Legal & Governance

Job description / Role

Company Overview

Mubadala is an investment and development company supporting the diversification of the Abu Dhabi economy through active global operations and capital deployment in multiple sectors. Wholly owned by the Government of Abu Dhabi, Mubadala was created in 2002 to generate sustainable financial returns for its shareholder and deliver socioeconomic benefits to the emirate. It has a portfolio valued at AED 246.4 billion (US 67.1 billion), and assets in more than 20 countries.

The company works in partnership with world-class organizations to build integrated global businesses and establish investment platforms, strengthening Abu Dhabi's competitive position in sectors such as aerospace, semiconductors, metals & mining, oil & gas, renewables, information & communications technology, healthcare, real estate & infrastructure, utilities, and defense services.

About Legal and Regulatory Affairs

The Legal & Regulatory Affairs Unit is responsible for all aspects of legal, regulatory, compliance and governance matters across Mubadala. By working closely with each Business and Corporate Unit, we protect and promote the best interests of the company by identifying and managing risks affecting Mubadala, its assets and its investments.

In close coordination with both the Business and Corporate Units, we engage at the outset of all projects and transactions; we draft and negotiate the documents relating to such projects and transactions and we play a critical role in monitoring and, where necessary, enforcing Mubadala's contractual and legal rights.

The Challenge

You will be an active member of support team, ensuring the delivery of accurate and efficient administrative support to the members of the Legal Unit with dedicated support to the Senior Legal & General Counsel to facilitate the smooth functioning of the Legal Unit.

Key Responsibilities

- Word processing, including document creation, mark-ups/changes, document completion and administrative drafting (cover letters, memos, etc.)
- Maintain the filing system for the Legal & Compliance Unit (manual and electronic) to ensure effective storage and quick retrieval
- Provide diary management support by making all arrangements for meetings as instructed and communicate efficiently with all parties
- Make travel arrangements for the members of the Legal & Compliance Unit including ticketing, transportation and accommodation
- Provide administrative assistance to the members of the Legal & Compliance Unit as required, including photocopying, scanning, oracle requests, email account maintenance and other specific tasks, as directed
- Maintain an extremely high level of confidentiality and discretion; demonstrate an appreciation for the delicacy of material and knowledge they may be exposed to whilst completing routine tasks
- Prioritize, focus and plan the multiple priorities which will be assigned from the members of the Legal & Compliance Unit to ensure all work is completed in an accurate and timely fashion
- Follow all relevant policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner
- Contribute to the identification of opportunities for continuous improvement of legal administration systems, processes and practices taking into account best practice, improvement of legal administration processes, cost reduction and productivity improvement
- Assist in the preparation of timely and accurate reports to meet requirements, policies and standards

Requirements

Qualifications

- Bachelor's Degree in Business Administration or other related field
- 2+ years of relevant experience in a professional services company with preference given to prior legal experience
- Advanced Communication skills
- Has knowledge of best practice customer service, including quality and timeliness of service
- Has knowledge of standard administrative and secretarial procedures and responsibilities including document creation and management, inventory management and team work
- Can demonstrate advanced skills operating relevant administrative software (e.g. Word processing, spreadsheet, database management, presentation programs, and other business specific software)

About the Company

Our formation and identity as a company are inextricably linked to the vision of the late Sheikh Zayed bin Sultan Al Nahyan – who imagined a prosperous future for his people, and then brought them together as a nation to achieve it.

Mubadala is a pioneering global investor, deploying capital with integrity and ingenuity to accelerate economic growth for the long-term benefit of Abu Dhabi. As Abu Dhabi’s leading strategic investment company, Mubadala is active in 13 sectors and more than 30 countries around the world, creating lasting value for our shareholder, the Government of Abu Dhabi.

Our work includes the development of global industrial champions in sectors such as aerospace, ICT, semiconductors, metals & mining, renewable energy and utilities, and the management of diverse financial holdings. We build on legacy expertise in oil and gas to invest across the hydrocarbon spectrum, and enhance the UAE’s growth potential through investments in healthcare, real estate and defense services. Our investment approach prioritizes partnership with best-in-class organizations and a commitment to the highest standards of governance.