Administrator

Job description / Role

JOB PURPOSE
To review and provide a comprehensive administration support required for coordinating department section functions and ensuring the smooth day-to-day operation of the department. This role is typically focused on the update and maintenance of administration databases and/or systems. Interaction with contacts within other departments is routine and usually uncomplicated.

JOB ACCOUNTABILITIES LINKED TO OBJECTIVE AREAS
• Ensure administrative work undertaken complies with quality standards and is in accordance with department procedures, standards and policy.
• Support the coordination of administration material, requests, mail and equipment on a daily basis and as required for department related activities and corporate events.
• Provide a comprehensive admin systems support service including data entry, maintenance, update and support of relevant databases and in-house equipment. Record transactional data in appropriate systems and produce reports as required.
• Collate, analyse, archive and retrieve data / information when necessary.
• Handle customer/employee requests, actioning transactions and queries in a timely manner and actively seek feedback to provide a high level of service with admin related queries. Obtain and disseminate information from relevant sections if not available.
• Complete timely and accurate processing of transactions, including audit, checking and necessary reconciliation for settlement of bills pertaining to corporate expenses and charges, as well as issuing relevant documentation.
• Provide comprehensive support in maintaining, issuing and tracking supplies, basic fixtures, fittings, and facilities utilization to ensure safe operation where applicable.

Other activities may include:
• Conduct briefings and inductions/training as required for new joiners across grades 1-4.
• Compile induction material and equipment required (as well as maintenance) for briefings/training.
• Make suggestions for improvements and provide statistical and/or productivity analysis.
• Allocate tasks for staff and update staff/team on new procedure/processes

Requirements

Qualifications & Experience
MINIMUM QUALIFICATIONS/EXPERIENCE/KNOWLEDGE/SKILLS

Qualifications:
• 12 Years schooling or equivalent Experience :
• Administration.
• General administration 1+ Year

Knowledge/Skills:
• Other languages besides English:

About the Company

A fast-growing international airline with one of the youngest fleets in the sky and more than 400 awards for excellence worldwide.