Administrator - Supply

Job description / Role

Purpose: Provide secretarial support to and administrative support to the members of the assigned team that will ensure the effectiveness of purchasing process in accordance with departmental objectives.

Policies, Processes & Procedures
• Implements approved departmental policies, processes, procedures and provides instructions to subordinates and monitor their adherence so that work is carried out in a controlled manner

Day- to-day operations
• Prepares & releases of tender documents (PTC, ETC, Raw Materials tender enquiry, etc) and other tender related work - like co-ordination of site visits, sending out addendums, clarifications, follow ups, regrets and sending un -priced bids to the end users
• Prepares all and update documentation related to purchase order letters, vendor registration, vendor file, and all other presentations. letters, memos, KPI's etc in order to provide an effective and efficient secretarial service to the function
• Updates data into SAP thereby ensuring that all the latest information is valid, up to date and readily available for issuing reports
• Maintains and archive documentation related to leave schedules / telephone bills, old files etc to ensure systematic documentation and ease of accessibility and retrievably

Safety, Quality & Environment
• Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment

Related Assignments
• Performs other related duties or assignments as directed

Requirements

• A Diploma or High school Degree
• Preferably atleast 2 years’ experience as Admin Assistant in a large organisation preferable in the manufacturing sector.

Skills:
• Knowledge in MS Word, MS Excel and PowerPoint
• Taking minutes of the meetings
• Effective interpersonal and communication skills
• Time management skills
• An eye for detail
• Computer literacy

About the Company

Emirates Global Aluminium (EGA) is owned equally by Mubadala Development Company of Abu Dhabi and Investment Corporation of Dubai. EGA is an aluminium conglomerate with interests in bauxite/alumina and primary aluminium smelting; with plans for significant local growth and international expansion.

EGA’s core operating assets are Dubai Aluminium (DUBAL) and Emirates Aluminium (EMAL) – whose combined production is 2.4 million tonnes per annum (“tpa”), ranking EGA among the five largest primary aluminium producers in the world. Both companies are renowned for maximising the health and safety of people and the surrounding community, reducing operational environmental impact and investing in social and economic development.