Assistant Manager - Chairman Office

Job description / Role

Aster DM Healthcare Limited is amongst one of the largest private healthcare service providers operating in GCC and an emerging healthcare player in India. With an emphasis on clinical excellence, we are one of the few entities in the world with a strong presence across healthcare through our 32 hospitals, 120 clinics and over 371 pharmacies in 7 countries including India. Our core strength lies in our 33,000 plus dedicated employees spread across the globe. We strive to create an environment where we share ideas, support each other, & celebrate our successes.

Your Responsibilities:

- Report to, and work effectively with, the Senior Manager of MD Office to keep well informed of upcoming commitments, assigned tasks and responsibilities.
- Coordinate and maintain calendar by planning and scheduling meetings, conferences, teleconferences and ensure the schedule is followed and respected.
- Manage the Managing Director's travel arrangements, visas, and monthly cost claims.
- Prepare presentations, letters, and other sensitive documents necessary.
- Build strong customer connections with external suppliers as needed, handle contracts, process bills, and keep track of agreements.
- Manage expenses for MD and follow the reimbursement process for MD's Direct Reports.
- Keep track of all tasks on a shared program or system, and ensured each are actioned in the appropriate timeline.
- Initiate effort/energy beyond the typical workday where the tasks require commitment.
- Provide a bridge for smooth communication between the MD's office and internal departments; demonstrating leadership to maintain confidentiality, trust, and support with senior management staff.
- Provide professional and confidential administrative and research support to the MD and liaise on a variety of special projects.
- Undertake research and prepare monthly reports, presentations, corporate submissions, and other correspondence for the Chairman.
- Follow-through on projects and assist in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
- Provide a bridge for smooth communication between the MD's office and internal departments, welcomes all guests and respond to their inquiries by providing information according to guidelines and/or directing calls to the appropriate parties.
- Event organization is an important part of the job, which varies from events in hotels or other locations, to smaller events in the office. There is often a requirement to order items such as back-drops, décor, trophies, awards, gifts, and cakes.
- Track and follow the approved financial approval process for payments and Purchase Orders.
- Organize and maintain the online filing system.

Requirements

Education and Experience:

- Bachelors or master's in business administration or any relevant field.
- 6+ years of relevant experience in corporate set-up
- Strong organizational skills

Competencies:

- Managing Vision and Purpose | Articulates the strategic vision and ensures alignment throughout the organization by cascading objectives.
- Driving Collaboration | Establishes open and trusting relationships to drive cross functional synergy, focus on achievement of collective results and respect for diversity.
- Driving Results | Displays perseverance and resilience to deliver high performance. Displays accountability for results and takes timely decisions evaluating relevant sources of information.
- Displaying Business Acumen | Understands the industry, the external environment in which it operates and the competitive landscape. Provides direction considering long term impact of opportunities.

Our Benefits & Culture:

At Aster, We Care. We strive to create meaningful & purposeful experiences for our employees. As part of our team, you can contribute to giving back to society. Around the world we employ discoverers and encourage bold innovators. Aster DM Healthcare is an Equal Opportunity Employer. We embrace diversity and respect differences that lay the foundation for encouraging creative ideas, building cohesive teams, and fostering values and experiences. Our brand's promise of \"We'll Treat You Well\" deeply resonates with our employees and the communities we serve.

About the Company

From a single medical centre to a performance-driven healthcare enterprise spread across more than 366 medical establishments, including 27 hospitals, 115 clinics and 223 pharmacies in 7 countries and growing, Aster DM Healthcare has transitioned into being the leading healthcare authority across the Middle East and India.

Currently one of the largest and fastest growing conglomerates in the MENA region, Aster DM Healthcare covers the full spectrum of healthcare services. An expansive portfolio includes hospitals and clinics, pharmacies, diagnostic centres, educational institutions, healthcare management and healthcare support systems.

Headquartered in Dubai, the Aster DM network now encompasses more than 19,657 employees( Doctors, Nurses, Others) with JCI accredited clinics and diagnostic centres.

Never content to rest on its laurels, Aster DM Healthcare is constantly seeking opportunities to set new yardsticks with advanced developments. With many more innovative and ambitious initiatives, Aster DM Healthcare has radically catalyzed the healthcare revolution across Middle East & India.

Each of the Group’s verticals is a symbol of distinction, driven by the commitment to build a healthier tomorrow and to take healthcare to the next level of excellence.