Assistant to CEO

Job description / Role

Function:

The Assistant to CEO will be required to handle administrative tasks that have been assigned by the CEO / the management.

Detailed Duties & Responsibilities:

• Organization / Co-ordination: Prioritize and manage the executive’s functions and daily activities, managing their schedule, dealing with calendar issues.
• Practical Arrangements: travel reservations, handling expenses, making appointments, arranging meetings.
• Secretarial Functions: receiving, composing and editing letters, memoranda and general correspondence, taking and distributing minutes of meetings, managing records, maintaining contacts / rolodex.
• Preparing Documents: material for board meetings, presentations, charts, departmental reports.
• Right-Hand Person: anticipating needs, dealing with the unexpected, acting as liaison between Executive and staff, handling confidential matters.

Requirements

Mandatory and Preferred Qualifications Required:

Mandatory: Should be a graduate.

Preferred: Business Administration – or Technology

Key Knowledge & Skills required:

• Operation of PC software programs; proper reception and telephone etiquette
• Professional demeanor and appearance, strong presence
• Excellent work ethic, sense of responsibility
• Independence, resourcefulness, attentive to detail
• Sound judgment and able to anticipate needs and problems
• Ability to prioritize tasks and assess urgency of situations requiring executive attention
• Able to multi-task, juggle responsibilities and deal with conflicting demands
• Able to work under pressure, meet deadlines and turn round projects promptly
• High level writing, editing and communication skills
• Tact, discretion and sensitivity when dealing with confidential matter

Experience required:

• Minimum 3-4 years of secretarial or administrative experience.

About the Company

The history of Swiss Arabian Perfumes Group is an enchanting tale that spans over 40 years. This pioneer in Arabian perfumes was founded in the year 1974 by Mr. Hussein Adam Ali, a visionary young man from Yemen with a wealth of knowledge and a deep passion for perfumery.

Over the following years, Swiss Arabian Perfumes Group grew from strength to strength. The company was enriched by its association with Givaudan SA, one of the world’s largest and most respected manufacturers of exclusive perfume ingredients. Today, we operate five modern manufacturing facilities spread across an area of 165,000 sq. ft., producing more than 35 million perfumes annually and exporting to over 80 countries.