Bid & Commercial Administrator

Job description / Role

• Provides bids, compliance and registration management in support of all divisions with particular focus on bids, tenders with all major customers, entities and the authorities.
• Assist in the development and delivery of all bids ensuring pre-qualification questionnaires and all tender documentation are completed.
• Read and analyze the client’s documents to ensure the responses being created respond implicitly to the questions being asked.
• Liaise with the internal key stake holders i.e. Operations, Finance, HR, HSE, Legal, Sales (where applicable) and gather information required to complete the bid/ proposal documents.
• Draft and review bid submission content, ensuring all bids are submitted on time and fully compliant with the client requirements.
• Ensure all proposals are formatted and compliant with company brand guidelines, customer requirements and follow internal quality guidelines.
• Maintain and update vendor /e-registration database and tender submission file.
• File management of master contracts, RFI, EOI, PQQ and all related bid documents
• Process Company e-registration (new/renewal/update) through Portal

Requirements

• Diploma / Bachelors in any discipline from a reputable university
• 3-5 years bid coordination and preparation experience
• Strong organizational and interpersonal skills
• Excellent English communication skills, verbal and written
• Strong analytical and problem solving skills
• Preference will be given to candidates with Sales Force or similar system experience.

About the Company

G4S UAE is the largest and fastest growing total security solutions provider. This rapidly growing list of products and services, along with the company's global backing, means that we are uniquely placed to provide quality security solutions throughout the United Arab Emirates.

G4S was the first security company in the UAE to start the detailed work to apply for, and achieve, accreditation to ISO 9001:2008. This involved the identification of all key processes and their documentation to form part of the Quality Manual and the Company was awarded the certificate early March 2003. Our Quality Management System is based on functional responsibilities and objectives being clearly defined to support the fundamental management principal that it is the responsibility of every individual in the organisation to deliver quality service to our customers. We are committed to maintaining the Quality Management System. The key strategic objective is to achieve continuous improvement and innovation in all aspects of our business process.