Brand Coordinator - Aesop

Job description / Role

Stock control
• The Brand coordinator is responsible for managing the inventory operations and accurately maintaining process on the system. He or she provides recommendation on ways to improve catalogue management and assortment planning and optimizing on the purchase budgets.
• Handles stock replenishment and maintenance process communication to POS network as per the directives of the General and Retail Manager
• Ensures that proposals for replenishments of best sellers optimize turnover and profitability.
• Follows-up with suppliers and update the system on back-orders. Sends special orders requests and follows up on deliveries with suppliers.
• Ensures process maintenance issues are immediately escalated to IT. Performs correct and timely re-entry in the system following detection of errors.
• Prepares reports on stock balance, recommendation for rotation and replenishments.
• Files and documents brand related data entries i.e. invoices/ reports etc…
• Orders stationary and arrange delivery to the stores
• Liaises with the Logistics Department for system entries and shipment handling steps i.e. tally the invoice with physical goods received
• Follows up with Retail Team and Finance on the status of the annual stock reports adjustments. Compiles data and shares with Audit Department
• Conducts and coordinates stores stock takes
• Inventory deployment- informs stores in advance what inventory is on the way so they can plan their rota and store’s operations more effectively

Operations
• Coordinates with the Mall Managers and applies for mall permits
• Coordinates with maintenance/cleaning teams and makes sure the stores are looking in great shape at all times
• Coordinates with delivery teams and makes sure the deliveries to the stores and department stores are done on time
• Supports the day-to-day operations of the stores i.e. coordinates IT requests, VM schedules, Brand Principals visits, Repair and Maintenance schedules, Marketing events and photo shoots.
• Serves as a communication link between store teams and corporate teams with regard to any retail operations
• Coordinates the Uniform Supplies – liaises with suppliers, follows up on production schedules, arranges for measurement and fitting trials, distribution/alterations. (if needed)

Commercial
• Generates monthly footfall and conversion rate reports. Produce statistical data. Formats sales figures reports received from Finance and forwards them to the respective General Managers and Retail Managers

Administration
• Handles daily enquiries, consolidates requests/correspondence for GM’s review and approval i.e. operational issues, leave approvals, staffing and rotations, mall management communication…
• Processes and responds to incoming correspondence, emails and requests…
• Participates in the implementation and execution of Retail directives, initiatives and programs (i.e. Breakfast meetings, GM market visits, internal staff meetings…)
• Provides support and guidance to store teams, Store Managers and Counter Managers and ensures that all receive streamlined communication.

Others
• Liaises with internal and external customers
• Collaborates with functional departments to ensure timely communication and consolidation of data and requirements

Requirements

• The ideal candidate will be a holder of bachelor degree with 5 years retail experience (Store and Back Office)
• Strong organizational skills and ability to prioritize multiple tasks
• Strong Knowledge of the Company Products and Brands
• Planning and organization abilities
• Strong analytical skills
• Excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with different stakeholders
• Excellent written and verbal communication skills
• Problem-solving Abililities
• Resourcefulness and ability to perform independently
• High level of customer/client service and response
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)

About the Company

Ahmed Seddiqi & Sons is a family owned entity with a large portfolio of Swiss Watch brands. Thanks to its brand strategy and the vision of the late Mr. Ahmed Seddiqi, Ahmed Seddiqi & Sons has enjoyed a steady expansion since its inception in the late 1940s.

At the group, we believe that each employee contributes to the growth and success of the company, and this is evident with the strong and loyal workforce of 480 plus employees, some of whom have been with the organization since 1968.

Ahmed Seddiqi & Sons is the largest distributor of Swiss Brand watches in the Middle East. We offer world-class and exquisitely designed watches and jewellery. From a humble beginning of a single store in 1950s, today Ahmed Seddiqi & Sons portfolio consists of over 50 prestigious brands across 52 locations in the UAE.