Building Admin Manager

Job description / Role

We are looking for an experienced Female Building Admin Manager who will be responsible for providing administrative and secretarial support to the building management team including record keeping, staff direction, coordination of meetings and receptions with the objective of providing effective and thorough support.

Requirements

- Perform a variety of administrative or executive support
- Utilize extensive forward planning and time management.
- Prepare internal and external correspondence.
- Review documents
- Meet suppliers.
- Arrange appointments and meetings
- Assist with purchases, order issuance and vendor coordination as required.
- Deal with various Government authorities as required
- Liaise as required with other administrative, Finance, Operations and support staff.
- Handle records.
- Maximize office administration efficiency and productivity.
- Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
- Maintain contact with persons in similar roles with internal and external affiliates.
- Act as liaison between the manager, subordinates or others, by transmitting directives, instructions and assignments and following up on the status of assignments.
- Create and format documentation using correct English grammar, spelling, and punctuation.
- Carry out other duties as required.

About the Company

We manage apartments and retail units as part of an asset managed property portfolio in Dubai. We give meaning to the art of hospitality.