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Job description / Role
Purpose: Manage, lead and direct all teams in school that deal with site/facilities and operations. Manage all associated areas to maintain high levels of health, safety and security. Support the Principal and Taaleem to develop the business in line with the strategic platforms; Growth, Operational Excellence, Developing our People, Customer Endorsement
Key Accountabilities:
Staff Management
• Develop and maintain effective partnerships and engage in positive communication with all staff, senior leaders and the Principal
• Provide leadership for the Facilities Manager and Head of Security. This includes ensuring they adhere to their accountabilities and KPIs, supporting their professional development, conducting appraisals, and addressing performance issues
• Adhere to the school’s policies and procedures and ensure all supervised staff do as well
Purchasing and Contract Management
• Serve as the lead in receiving deliveries of stock, confirming all goods meet the requirements specified in the orders, and processing signed invoices and delivery notes
• Provide school based oversight of service related contracts, which includes ensuring providers deliver services per their contract and confirming to Central Office Procurement that all services are rendered as required
• In collaboration with school staff and Central Office Procurement where applicable, assist in the purchase of local supplies and services as required. Purchases must adhere with the Taaleem Procurement Policy
• Provide Central Office Procurement with any requested documents in a timely manner to facilitate the payment of any monthly invoices
• Take responsibility, within the limitations of the school budgets, for the proper upkeep of all school furniture, fixtures and fittings and report back to the Principal or delegated person over any issues that may require repair and/or replacement so proper funding can be planned/allocated in advance whenever possible
• Monitor security, cleaning, catering, and other relevant contracts for the school to ensure efficiency, effectiveness and value for money. In coordination with Central Office Procurement, prepare any tender documents for renewal or any contract changes
• As lead health and safety officer for the school, ensure that all aspects of the school meet / exceed all related requirements stated by Taaleem, government authorities, and the school. Any concerns and/or improvements should be immediately reported to the Principal, the Central Facilities Manager (MEP related matters) and the Head of Procurement and Operational Support (all other matters).
• Support the Principal and/or their delegate with the administration of the Crisis Management and Reporting protocol if/when required
• Ensure that buildings and premises comply with all requirements of the Ministry of Health and Safety Regulations, Municipality, Civil Defense and other Governmental bodies including the education regulator
• Ensure security, cleaning, and contracted staff such as canteen, clinic, and lifeguards have the correct government documentation in place (i.e. occupational health cards) to be authorised to work in the school. Advise the Central Facilities Manager and address any gaps immediately
• Be able to provide copies of all facilities maintenance and other school services contracts to authorities as and when required
Requirements
• Bachelor Degree or Industry Related qualification at similar level.
• Minimum 3 years’ experience in similar role (e.g. facilities, procurement) ideally in an Educational Institution or related service provider Industry.
Competencies:
Team management, operations management and compliance experience, working with regulatory bodies, strategic planning and business development, strong IT skills and logistics.
Attributes:
Outstanding interpersonal skills and communication skills. Ability to problem solve and support staff with complex issues. Empathic to all staff and supportive to overcome problems that affect personal circumstances. Visionary in terms of the development of systems and structures yet attention to detail on day to day operational tasks.
About the Company
Taaleem's main activity is the development and management of early childhood, primary and secondary schools. With quality at the forefront of our offering, we tailor each project to answer the specific educational requirements of a wide range of families by offering top international curricula including British, American, the International Baccalaureate and our custom early childhood programme.
Taaleem, which means education in Arabic, is committed to inspiring students and helping them to identify and develop their passions and talents. We only recruit the best international teachers who are capable of delivering our international curricula in a creative and engaging manner.
Taaleem is seeking to raise the educational standards in the region. The combined experience of its core team of senior education leaders in international education policy, operations and global management best practices means Taaleem is well positioned to ensure the creative of truly exceptional schools that satisfy the most comprehensive and exacting education developmental requirements.