Buyer

Job description / Role

Role: Buyer
Job Location: Abu Dhabi

Responsible for cradle-to-grave acquisition of goods, professional services, subcontracts and facilities service requirements for the entity.
Ensures the process is maintained within the latest ISO 9001 Quality Management System, ISO 45001 Occupational Health and Safety Management System, and ISO 14001 Environmental Management System standards.

Responsibilities include:
• Review Purchase Request (PR) and Scope of Work (SOW) specifications with requesters and end users to ensure accuracy and completeness with regards to acquisition and technical applications.
• Assist with pre-bid conferences and prepare and issue Invitations to Tender (ITT), Requests for Proposal (RFP) and Requests for Quotations (RFQ) to vendors; prepare memos, and technical and commercial evaluations for file.
• Prepare final contractual instruments including Purchase Orders (POs), Blanket Purchase Agreements (BPA), Service Maintenance Agreements (SMA) and contracts with all required documents and information including the incorporation of all necessary flow-down clauses from the prime contract, and terms and conditions.
• Maintain all files and data relating to POs, BPAs and contracts as appropriate.
• Accomplish procurement and contract administration duties during vendor execution including but not limited to the follow-up on deliveries of goods and services, coordinating the signature of delivery notes and completion/acceptance certificates, resolving non-conformances (returns, shortages, overages and quality issues), preparing expediting/penalty reports, drafting customer letters, verifying receipt of services/supplies in the Enterprise Resource Planning (ERP) system and vendor’s payment, and maintain the applicable tracking files.
• Undertake administrative requirements as necessary for conducting day-to-day business including the development and submission of reports.
• Support procurement audits and be available to assist in all inspections and reviews.
• Interface with functional organizations /vendors to obtain information regarding products, specifications, quality, and price etc.
• Develop new vendors, obtain pricing information, and conduct market surveys for proposal development and management initiatives.
• Prepare required documents and coordinate with the Security section to obtain gate pass approval for vendors.
• Travel to other locations to perform duties when required.
• Maintain the confidentiality and security of all company documents.
• Support other employees of the Contracts and Procurement Department in fulfilling their roles.
• Perform other duties as directed by the Senior Associate, Procurement and the Director, Contracts and Procurement.

Requirements

• A minimum of three years of previous purchasing experience is required.
• An excellent grasp of Microsoft Office software is required; proficiency in using the ERP system is preferred.
• The ability to interact in a professional manner with all levels of employee and customer is preferred.
• The ability to communicate effectively in English, both in writing and verbally is required.

About the Company

The Adecco Group is the world’s leading talent advisory and solutions company. We proudly make a difference in the working lives of 3.5 million people every year. Our culture is entrepreneurial and inclusive, and we are united by our passion for making a difference in the world of work. We work with over 100,000 organizations in 60 countries, enabling their success. We have 35,000 people working with us across more than 60 countries and territories.

Adecco has been rapidly growing in the Middle East since 2008, developing a substantial footprint throughout the region. We work across 250 different clients, Adecco has more than 62 full time employees, working in 4 offices, servicing all countries across the GCC region. We offer Temporary Staffing, Permanent Placement, Executive Search, Assessments, Visa And Payroll, Outsourcing, PRO Solutions customised as per client requirements. Adecco Middle East Head Office is based in Dubai with a branch at Abu Dhabi.