Job closed
Ref: QP103-492
Job description / Role
This role supports the head of staffing to manage the allocation of staff on projects and BD activities by working closely with business operations and practice seniors to understand current workflow and future project planning.
Responsibilities:
- Supports the Head of Staffing in suggesting and implementing departmental improvements
- Interact daily with Partners, Principals, Managers and Business Operations Team members to understand requirements in terms of open needs on projects, required support on marketing/unbillable work
- Suggest staffing allocations by matching available resources to projects by balancing business and personal needs (development needs and preferences)
- Develop an understanding of current staff profiles and skills to aid in optimal allocation staff to projects
- Ensure smooth integration of new hires by suggesting suitable projects and allocating them on business development activities
- Manage the allocation of Summer Interns (Associates and Senior Associates) to projects in line with constraints (timing, nature of work, industry preferences, etc..)
- Ensure that you are continuously communicating with senior stakeholders on staffing decisions and ensure accurate reflection of data on staffing logs
- Collaborate with the Performance Management team to maintain a summarized repository of general pool staff’s development needs and refer to them as input to staffing decisions
- Contribute to the continuous review and improvement of staffing reports and support in implementing new staffing tools and systems
- Coordinate with staffing teams in other regions to manage cross regional staffing for opportunities unable to be filled within the region as well as to explore mobility options for local staff
Reporting:
- Ensure accurate maintenance and timely communication of weekly staffing reports (open needs, master staffing sheet, availability, backlog, vacation leakage, newsletter, etc)
- Track staff deployment and utilization and suggest measures as required (rotations, immediate staffing, etc.)
- Explore opportunities to automate and digitize departmental reports
Capability:
- Act as a key liaison to other functional areas of the business and build productive cross-functional relationships especially with Business Operations, Finance and other HR teams
Requirements
The candidate we are looking for will:
- Be currently based in Dubai
- Have fluent, business level, written and spoken English, Arabic communication skills would be advantageous
- Hold a University Degree
- Be computer literate (Excel, PowerPoint, Word)
- Be approachable and diplomatic, work well under pressure
- Have strong interpersonal, organizational and communication skills
- Sound judgment and objectivity
- 3+ years’ experience (preferable similar role) in a professional services employment background
- Good organisational skills
- A hardworking attitude, attention to detail and demonstrated ability to work efficiently under pressure
- Professional demeanor with experience in a multinational environment
About the Company
RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.
Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.
What we do:
Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.
We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.