Clerk

Job description / Role

Accountable To

The Documentation Clerk is responsible for compiling transportation billing documents listing details of freight shipped by carrier: Verifies information on manifest, such as name of shipper, weight, destination, and charges from bills of lading and shipper's declaration. Computes totals of document items, using adding machine. Compares figures and totals on documents with statement of accounts submitted by accounting department to verify accuracy of documents. Resolves discrepancies on accounting records or manifest. May notify shipper's agent.

Responsible for

Core Responsibilities:

· Demonstrates a high standard of knowledge and understanding of HSE policies and procedures and makes recommendations for improvements. Required HSE training is completed and up to date.
· Checking and processing various types of Customs Bills i.e. Import, Export Bills.
· Collection of Port Charges for container handling, break bulk, general cargo or customer’s requested services as per tariff or TER and accordingly, issuance of Receipt/Credit Receipt to customers.
· Ensure the accuracy of collection against the Collection Report, to be handed over to the Head Cashier at the end of duty.
· Prepare token slips for FCL deliveries after checking the validity of the documents and accuracy of payment.
· Updating the Express Manifest, if required
· Attend to customers’ needs, queries; provide assistance to resolving issues at the counters.
· Relieve and assist for billing procedures.
· Assist towards issuance of Token (as and when required).
· Performs other functions as may be directed by the Supervisor, Documentation.
· Container/cargo related documentation, such as acceptance letter from the shipping line, custom declaration, delivery order and all information about the container.
· Enters registration and/or updates information in the computer.
· Check the container weight, condition and seal(s).
· Notifies Customs to inspect the cargo; coordinates inspection activity.
· Coordinate container delivery/pick-up with the planning department like transfer of container to yard or outside.
· Forwards copy of invoice and other supporting documentation to Finance to ensure that the client is billed for the services rendered.
· Advise clients on terminal routing and procedures.
· Updates the registration numbers of the loaded and discharged containers, verifying and checking any discrepancies that may arise.
· Checks all containers for damage prior to loading or on discharging. Immediately informs foreman of any damage observed.

Working Relationship

Reporting to: Supervisor

Objectives and Role Profile

Strategic Responsibilities:

· Requires High School level education or Diploma.
· Requires the ability to interpret applicable company policies and procedures, applying them consistently and without discrimination.

Key Tasks and Performance Indicators

People Management Responsibilities:

· To maintain Good relation with staff and user department.

Requirements

Qualifications/Experience/Competencies

· Working experience of documentation department in shipping lines/ agencies or port or maritime industry.

Amount of Travel

· Work At Home

About the Company

Abu Dhabi Ports, part of AD Ports Group, owns or operates 10 ports and terminals in the UAE. Each facility is strategically located, harnessing sea, air, road and rail connectivity to provide gateways to global markets. We offer multipurpose , end-to-end solutions to our partners and customers enabling them to maximise growth opportunities and become truly global businesses. Our world-class infrastructure is being continually updated with the very latest technology to keep increasing our capacity and enhancing customer experience. Expansion of infrastructure combines with our strategic partnerships to help us drive global trade, while diversifying the economy of Abu Dhabi.