Cluster General Cashier & Paymaster

Job description / Role

Company Description

Why work for Accor?"

We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities.

We are Heartists®

"Heartist" describes both our culture and who we are. Everything we do comes from the heart, and we're experts in what we do. Generous, attentive, and free, we ensure that everyone can come as they are, and feel like they belong. As one big team, we know that only together can we do amazing things!

We believe that the world is more welcoming when we're connected. So that we see what we have in common, instead of what sets us apart.

Life in Movenpick

The Place to Savour Life- We believe true hospitality is about turning small gestures into heartwarming moments.

We enable our guests to Savour the flavor of life, balancing small indulgence with what's good for them- and good for the world.

Job Description

The Role

- Thorough knowledge of payroll accounting package, employee benefits, labour legislation pertaining to employment in UAE and T&C Procedures.
- Thorough knowledge of banking and cash handling procedures.
- Knowledge of automated financial and accounting reporting systems.
- Professional written and verbal communication and interpersonal skills.
- Ability to analyse payroll data and provide financial reports as per request.
- Highly organised and capable of managing several tasks at one time.
- Working knowledge of modern office methods, procedures, and equipment.
- Proficient knowledge of Word, Excel, Outlook and PowerPoint.
- Maintain courteous and friendly atmosphere and good working relationships with all colleagues.
- Act as a department team member and involve in projecting a good personal, department and company image.
- Maintain a high standard of personal hygiene and appearance at all times.
- Complete understanding of the hotel's employee handbook and adhere to the regulations contained therein.
- Complete understanding of the hotel's policies & procedures and standard operating procedures and polices relating to fire, safety and health.

Key Deliverables and Responsibilities

Planning & Organizing:

- Thinks ahead, developing contingency plans where necessary.
- Manages time and resources effectively.
- Sets and strives to achieve high personal performance standards.
- Plans, organizes and uses a systematic approach to getting things done.
- Priorities actions and manages tasks through to completion.
- Maintain master list of the in-house floats and maintain all employee related records with at most accuracy.

Operations:

- Handle all queries from internal & external customers.
- Liaise with Owning Company and Operating Company Auditors
- Communicates openly and clearly both verbally and in writing.
- Develops positive working relationships at all levels.

Administration:

- As a Paymaster following tasks should be performed as per deadline stated below.
- Verify daily attendance records submitted by the departments, highlight discrepancies (if any)
- Verify all overtime and lieu day records.
- Check all status changes for authorization and update payroll data accordingly.
- Process vacation / final payments, employee should get vacation payments at least 4 days prior to the vacation start date. Final payment must be ready on the last working day of the employee.
- Ensure that payroll data is updated and payroll run is completed by end of the day on 25th of the every month.
- Payroll must be authorized by Director T&C, Director Finance and General Manager on 26th of every month.
- Information to bank should be sent on 27th of every month.
- Maintain payroll information as confidential; no files should be left unattended or left open for public viewing, lock the computer while leaving the desk.
- As a General Cashier following tasks should be performed:
- Collect, with an assigned witness, Front Office/Outlets Cashiers' remittance envelopes from the drop safe and to verify them against the remittance logbook.
- Count cash and cheques and verify them with Opera Report.
- Prepare bank deposits for all cheques and cash and deposit it on the same day.
- Prepare General Cashier's Daily Report and forward it to Income Auditor for review.
- Provide Front Office and F&B outlets with required change. Anticipate for extra change for long weekends or holidays and make arrangements accordingly.
- Pay all "due back" to Guest Service Agent.
- Update foreign currency rates in the Front Office and in the Fidelio System.
- Pay petty cash payments not exceeding AED 1,000 upon the receipt of approved documents.
- Complete House Fund Cash Count Sheet on daily basis.
- Keep a copy of safe box combination in a sealed envelope in GM / FC safe box.
- Always keep General Cashier office secure.

Job Description for Payroll / General Cashier will include above essential functions but will not be limited to the functions listed above.

Generic Aspects on Hygiene / Personal Safety / Environment/Confidentiality:

- Ensure proper care of all equipment and furniture entrusted for Heartists use.
- Be well-familiar with the hotel's policies and procedures, well-acquainted with the physical layout of the hotel and its premises and knowledgeable of the hotel's emergency procedures in regard to fire, medical, bomb threat, black-out and evacuation.
- Knows the safety regulations and ensures their application & ensures the safety of people and property in the hotel.
- Respects and ensures respect of the hotel's commitments to the \"Environment Charter\" of Sustainability program (saving energy, recycling, sorting waste etc).
- Understands and strictly adhere to the Rules & Regulations established in the Heartists Handbook and the Hotel's policy on Fire, Hygiene, Health and Safety.
- Ensure that confidential records and other confidential information are properly safeguarded and are not removed from the office.
- Does not disclose any financial information or any other information of the Accor Hotels.

Requirements

Qualifications

- Degree in Accounting.

Additional Information

- Strong interpersonal and problem solving abilities
- Fluency in English, additional languages are a plus
- Must have worked in Hospitality

About the Company

A caring employer providing respect, training and career development for our employees. An attractive employer offering more than 100 professions across the 5 continents.

We are much more than a world leader. We are 250,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,300 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making "Feel Welcome" resonate as the finest hotel promise.

From luxury to economy and in every corner of the globe, AccorHotels'​ more than 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.