Database/Document Controller

Job description / Role

• Data organization and storage knowledge.
• Will Undertake various functions related to document control, document archiving, document imaging and maintenance of document register for Construction Projects and/or Detail Engineering Projects.
• Receives and registers Client provided document for detail engineering or construction engineering project, including in-house generated document.
• Controls issuance of document numbers, including maintenance of proper document registers for detail engineering or construction engineering project.
• Maintains specifically assigned project database/s.
• Ensures proper document classification, sorting, filing and proper archiving.
• Reviews completeness of documentation and prepares document transmittals.
• Performs document quality check in accordance to Company engineering document control procedures.
• Performs file backup to ensure proper storage and archiving of electronic registers.
• Prepares engineering project reports, as may be required.
• Maintaining a tracking facility to enable documents to be updated easily. Scanning in all relevant new documents.
• Checking dispatch documents are accurate.
• Presentation and filing of documents and drawings.
• Responsible for maintaining hard copy information.
• Issuing and distributing controlled copies of information.
• Managing and maintaining a Document Control System.
• Provide advice on procedures of issue and methods in accessing the system.
• Ensuring all documents are as up to date as possible within electronic filing

Requirements

A professional Document controller with at least 4- 5 years experience in UAE

• Proficient in computer software programs such as, word processors, spreadsheet programs, and database systems
• Basic analytical experience
• Proficient typing skills
• Minimum of 4 years work experience, of which at least 3 years in an engineering environment or 1 year experience working as Document Controller.
• Completion of formal training in computer or equivalent years of experience in Document Imaging System, FoxPro and MS Office.
• Preferably knowledgeable in Visual Basic, FoxPro and VB programming.
• Completion of at least two (2) years college education, preferably Engineering or Business Administration or equivalent with relevant years of experience.
• Good command of written & spoken English and ability to prepare reports and statistics.

About the Company

Golden Square Engineering Consultants (GS) has progressively evolved as a recognized international consulting firm, providing services in planning, architecture, engineering, construction management and supervision.

GS incorporate the technology while preserving our culture; GS Established in 2001 in Al Ain. GS has grown over the years organically. Today the firm has offices in Dubai, Sharjah, AlAin, AbuDhabi, Baghdad and Morocco.

GS offers comprehensive professional services to meet the challenges of the 21st Century. We have worked for Owners, Contractors, Consultants and Lenders on the full range of design-bid-build, design-build, as designers, analysts, check engineers, peer reviewers and third party experts. We work together through all project stages to develop feasible and sustainable design solutions for our clients in both the public and private sectors.