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Job description / Role
Job Purpose: Handle entry-to-exit administrative and operational formalities for all employees in the worker cadre.
Detailed Responsibilities:
Onboarding and Induction:
• Maintain a count of new joiners and inform the respective departments.
• Collect the original passport and visa on arrival from the new employees and provide the employees with the copies.
• Ensure necessary attendance for the Welcome Induction with maintenance of records.
Visa Processing
• Handle all application forms and visa medical forms for issuance of Emirates ID.
• Handle the service agreements for signature by the employees.
• Ensure timely collection of medical reports in coordination with the Medical Supervisor and maintain records.
Administrative Tasks
• Handle the application process of all new health insurance cards and ensure each all employees receive their active cards.
• Help capture and printing of photographs of all new joiners for the Company identification cards.
• Timely entry and updation of all employee documents like Residence Visa, Passport and Emirates ID in SharePoint, DMS and JDE.
• Timely record all employee related documents, letters, warnings, requests, transactions, trainings etc in SharePoint, , DMS and JDE.
• Timely SharePoint entry of all leave and other requests received.
Separation and Repatriation
• Inform employees about the job status and if approved for cancellation.
• Ensure signature of the employee on the cancelled document and maintain records.
• 5. Other Responsibilities
• Other HR related activities coordination – issuing of HR related letters, assisting Corporate HR Corporate to track separated employees/absconders.
• Ensure all employees related notices with translations are displayed on the Notice Boards for the benefit of all.
Requirements
• Candidate should have excellent communication skills.
• Should be able to handle and work under pressure.
• Should be able to cope up with fast paced environment.
• Candidate should be willing to work anywhere in UAE.
About the Company
The Dulsco story began in 1935 when Mohammed Khan Abdulla Mirza Abdulla, the father of the present Chairman of Dulsco, Abdul Aziz Mohammed Khan Abdulla, appointed some able-bodied men to row their dhows through the Dubai Creek to a British India Steam Navigation Company owned ship at anchor in the Arabian Gulf, and bring ashore its cargo of foodstuff and clothing. Our stevedoring service launched then is still one of the many services that we provide. We consider ourselves the oldest stevedoring company in Dubai.
By the 1970s and the opening of Port Rashid in Dubai, we were a full-fledged stevedoring company serving the port. We started providing more manpower services by the 80s and became one of the earliest human resource management companies in Dubai.
In the 90s we began providing manpower outsourcing services and later we added waste management and other services to our portfolio. In 2005, Dulsco became a limited liability company and expanded its services to include all the emirates and neighbouring Gulf countries and today is one of the foremost HR solutions provider and recruitment agencies in Dubai.