Job closed
Ref: RP174-342
Job description / Role
Our client, a large government firm, is currently looking for a Document Management Specialist to be based in the UAE. In this role, you will be responsible for the different aspects of:
Document Management:
On receiving instructions from the Operation teams, assist members of the Operation teams in the execution of documents and forms needed for the real estate companies, including preparing first drafts of cover memos, document formatting, preparation and compilation of memo packs for signature and signature identification.
Populate forms.
Liaise and co-ordinate with the company’s Centralized Documentation Management team on aspects of documentation management to ensure consistency and alignment with policies.
Manage the filing rooms for the Operations.
Saving and uploading documents to the centralized systems and libraries, including “Content Central” Efront for the relevant investments across the global portfolio.
Filing and Scanning:
File and scan hard and soft copies of various documents and reports consistently, coherently and quickly.
Ensure accurate filing of soft copies of documents on Content Central and Efront.
Tracking documents:
Track documents relating to post closing items, memos and correspondence.
Retrieve documents and information as needed for the internal and external stakeholders.
Maintaining, updating and organizing Databases:
Manage and maintain the documents in the libraries including the centralized database of final documentation for each investment across the global portfolio.
Maintain the deal database for all acquisition, refinancing, restructuring and disposition activities which supports the generation of reports for senior leadership meetings.
Maintain the Confidentiality Agreements Database.
Maintain the External Correspondence database.
Other duties:
Support with department projects and initiative as required.
Provide backup support to other team members in the shared, centralised pool.
Requirements
To be considered for this opportunity, you need to meet the following criteria:
- Holds a university / bachelor degree of any disciplines
- With minimum total years’ experience of 5 years in the same role, preferably gained a in a government, multinational or large organizations
- Strong knowledge in document management systems as well as use of Microsoft Excel
- Experienced in assisting a number of senior managers
- Excellent command of English language and knowledge in another language would be a plus
Candidates based outside UAE are welcome to apply.
About the Company
Black Pearl is a human resources and recruitment agency that provides a holistic business and talent solution in a progressive, dynamic, and efficient way.
We pride ourselves as a unique black pearl and strive to delight our clients with a personalized partnership that helps them propel towards success.
Whether you need to find top talent, your next great job opportunity, or a consulting solution for managing your business, engaging employees, evolving your work culture, planning your people strategy, or resourcing challenges, we can help.