Documents Controller

Job description / Role

Purpose: Undertake various functions related to document control, document archiving, document imaging and maintenance of document register for the Hydrocarbons Project. Role holder would be under minimum supervision of his / her superior

Roles and Responsibilities:
- Assists in maintaining project documentation files consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders, and other project-required documents.
- Updates and maintains project document control record keeping system.
- Prepares transmittals, and makes distribution of engineering, supplier, and technical data as required.
- Interfaces with reproduction department for required reproduction associated with distribution and copy requirements of engineering, supplier, and technical data as per project procedures.
- Responsible for routing, recording, monitoring, and expediting office checks of engineering and supplier data as required.
- Accumulates certified supplier data and other required technical documents.
- Implements and maintains project document control record keeping system
- Generate the various document control reports as required.
- Typing of site documents, and follow up of all the site needs ·
- Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable ·
- Maintain updated records of all approved documents and their distribution clearly ·
- Timely distribution of latest revision level documentation to all appropriate users and ensure that obsolete documentation is removed from distribution ·
- Maintain a computer database of all filed documentation that ensures fast retrieval of documents. ·
- Perform duties as defined in division document control policies and procedures. ·
- Numbering procedure development and maintaining hard/soft copies
- Coordinating with Office and site team
- Managing of books/ Library

The present Job Description is not restricted and may be amended by the company as and when the need occurs

Requirements

- Degree in Graduate or Post graduate or Diploma in library science
- 5 Min years’ Experience as Data Controller in upstream Oil and Gas.
- Good communication and interpersonal skills.
- Ability to multi-task and manage projects.
- Willing to travel

About the Company

Essel Group Middle East (EGME) is the extension of the Essel Group into new territory. A multi-national business headquartered in Dubai, Essel Group ME oversees the business interests of the Essel Group in the Middle East and Africa. The primary focus of the group is the mining of minerals, exploration of oils and hydrocarbons and the acquisition of natural resource assets.

With assets and operations in Kenya, Liberia, Chad, Ghana, Eritrea and so on, Essel Group ME’s oil, potash and iron mining businesses have proved to be financially sound investments. Plans for expansion are underway and this footprint will soon extend further across Africa.

Not content with its success in these areas, the group’s interests have since expanded into the areas of trading, international logistics, food security and relief and education and learning.