Events Coordinator

Job description / Role

Company Description

OUR COMMITMENT TO DIVERSITY & INCLUSION:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

WHY WORK FOR ACCOR?

We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities.

Job Description

What you will be doing:

- Facilitating Menu Tastings and Site Inspections as needed
- Effectively responding to general inquiries on the telephone and in person, and directing them appropriately.
- Work closely with Director to ensure that a comprehensive knowledge of client files exists in order to respond to client questions and needs.
- Provide key departments with information on upcoming events on a daily basis.
- Conduct site inspections: rooms, conference space and F&B outlets as requested.
- Overseeing clients while in-house, ensuring their events go as they expect and anticipating their needs.
- Run Sales & Catering reports and ensure the system and function diary is current and up to date.
- Assist in organization of in-house functions and Client events.
- Administrative duties such as preparing contracts, keep up to date on client payment schedules, liaising with EMM for guest room blocks, client email communication, printing of menus, preparation of VIP Amenity Forms, and the creation of purchase orders.
- Assisting with other Department Managers as directed
- Assist with onsite activations and Events as needed
- Coordination of various components of hotel events & activations, launches, special events (i.e. invitations, RSVP management and ticketing systems)
- Coordinate project management systems, ensuring cross-functional teams are working cohesively.
- General administrative duties such as travel arrangements, vendor and partner reservations and invoice processing.
- Prepare post-event & activation wrap reports, meeting notes and circulate in a timely manner.
- Performs any and all other tasks which are assigned by management.
- Upholds the highest standard of internal and external customer service at all times.

Requirements

Qualifications

Your skills and experience include:

- Minimum 1- 2 years of Hospitality experience in similar field is required.
- Proven ability to plan and organize events effectively, with an acute sense on detail.
- Ability to manage several tasks simultaneously using strong time management and prioritization skills.
- Ability to make high quality guest decisions and to perform under pressure.
- Professional appearance and demeanour.
- Excellent communication and interpersonal skills, both written and verbal.
- Must be able to work independently and maintain a positive attitude within a very busy environment.
- Hospitality diploma or degree an asset.

About the Company

A caring employer providing respect, training and career development for our employees. An attractive employer offering more than 100 professions across the 5 continents.

We are much more than a world leader. We are 250,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,300 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making "Feel Welcome" resonate as the finest hotel promise.

From luxury to economy and in every corner of the globe, AccorHotels'​ more than 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.