Executive Assistant

Job description / Role

Mackenzie Jones is currently working in partnership with a global financial services organisation to recruit for an Executive Assistant to support a senior board member. This is an extremely varied and fast paced environment which offers excellent career prospects and market leading benefits.

Your duties and responsibilities will include but are not limited to the following:
- Organise agendas, briefing papers and any preparatory paper work
- Sort, prioritise and where possible delegate and distribute incoming mail.
- Handle expense claims
- Prepare correspondence, documents and presentation materials - adjusting grammar and spelling as appropriate. Drafting of correspondence where possible and ensuring response is sent in a timely manner
- Organisation of the daily schedule to ensure the most effective use of time. Ensure all internal and external meeting requirements are met. Forward planning of itineraries and travel schedules to make certain timings and trips are feasible
- Ensure all administrative tasks meet all compliance standards.
- Provide documents and files for meetings.
- Coordinate regular meetings with direct reports, monthly management meetings and Quarterly Client Reviews
- Screen incoming calls, fielding calls if appropriate and assisting where possible.
- Liaison with Executive Leadership and International staff on a daily basis and extensive liaison with other departments within the business

Requirements

- Minimum of 6 years’ experience in an office support role
- Bachelor's degree in Business or other suitable qualification
- Strong administration and analytical skills
- Experience working in a multinational organisation
- Project management experience
- Intuitive and not afraid to challenge

About the Company

Mackenzie Jones Middle East has decades of recruitment expertise in various industry sectors. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.

So we always listen, constantly learn, occasionally challenge and frequently advise. Its all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.

Were growing rapidly because people appreciate our honesty, commitment and results.