Executive Assistant

Job description / Role

Administrative & Secretarial Work Processing
 
- Schedules appointments, coordinates travel and accommodation arrangements and produces related documents as required (e.g. booking itinerary).
- Issues standard letters and faxes on departmental related issues.
- Acts as a receptionist for visitors and callers ensuring cordial hospitality to all visitors.
- Undertakes routine clerical activities and conducts additional research when necessary to support on-going business operations.
- Liaises externally to clarify facts and resolve queries or problems.
- Screens incoming mail and telephone calls and any other correspondence.
- Maintains all legal and governmental contacts that relate to the activities of the Legal department and reaches them during emergency or non – emergency situations as required.
- Designs and maintains appropriate filing and data retrieval systems in order to ensure ease of access to required information/documents at all times.

Requirements

- 3- 5 years’ experience with strong secretarial background
- Undertakes routine clerical/administrative/secretarial activities within the Legal department. Coordinates department internal and external business affairs including business appointments and travel booking.
- Good experience in the field of Administration & Secretarial support, possess strong analytical & problem solving skills, with an ability to make thought out decisions, Resourceful in completing projects & efficient in multi-tasking, have the ability to quickly identify problems as well as provide appropriate solutions.

Energetic & self-motivated with a high degree of cultural sensitivity, Self-starter with a drive to succeed. Can work under pressure & meet deadlines.

About the Company

Spectrum Talent Management is a Global Recruitment firm with strong capabilities in Executive Search, Global Migrations, Contract Staffing and managing complete talent supply chains.

Founded in 2008, we are a growing, yet mature service firm specializing in staffing requirements of global organizations. Our leadership and high acceptance in the market is evident by the phenomenal growth that we have demonstrated in just few years of our inception. From permanent hiring to flexi staffing, payroll management to RPO, the orbit of the value add that we provide our customers with, has always evolved and diversified from time to time, thereby letting us with all the more reasons to be on the preferred choice of our customers for their most crucial talent related requirements.