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Job description / Role
We are looking for a well-rounded and experienced Executive Assistant (EA) to provide comprehensive support in business matters, and pro-active management of personal and day to day matters. The EA will liaise with both internal and external parties and possess a high level of positivity and professionalism.
The EA will be empowered to work diligently and effectively on a variety of tasks and projects in order to achieve desired outcomes. Responsible for all aspects of delivery and working alongside another PA, the key elements of the role include getting things done with efficacy, efficiency, resourcefulness, and positivity.
You must enjoy working from home and have proven experience making decisions and exercising good judgment in a variety of situations. You must possess strong written and verbal communication, administrative and organisational skills. This position requires a proven ability to anticipate needs, think critically, and offer solutions to problems with a high degree of professionalism and confidentiality.
The role is all-encompassing, including but not limited to:
- Managing multiple diaries and coordination of associated logistics
- Organising calendars, itineraries, and schedules; resolving any scheduling issues
- Travel support; planning trips and making all necessary arrangements
- Researching, collecting, and collating information
- Preparing Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of business’ objectives
- Liaising with third parties whether for personal or business-related reasons, such as making appointments, bookings or other
- Maintaining comprehensive and accurate records on a shared server
- Drafting and preparing internal and external correspondence
- Presenting ideas verbally and in writing, clearly, succinctly, and articulately
- Managing sensitive matters with a high level of confidentiality, discretion, understanding and appropriateness
- Taking ownership for designated projects, conducting research, providing recommendations, and leading to desired outcomes
- Liaising with other staff members to get things done and facilitate outcomes
- Completing ad hoc projects as assigned, such as personal events and/or family needs
- Weekly report writing to cover tasks completed and looking at the week ahead
Requirements
- Bachelor's degree
- 10+ years of related experience working in an executive assistant role supporting C-Level executives with proven longevity in prior positions
- Typically working between 8.30am and 6pm Monday to Friday, but flexible with a 24/7 mindset, responsive to emails/texts/phone calls, with contact outside normal business hours
- A confident driver with a clean licence and own car
- Willing and able to travel occasionally to assist with projects
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and a good general understanding and confidence with IT.
- Own UAE Visa (e.g. Freelance/Husband Sponsorship)
About the Company
A leading company in Dubai.