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Job description / Role
We are currently seeking an experienced Executive Assistant who is immediately available on behalf of one of our clients, a global organisation within the investment field based in Dubai International Financial Centre (DIFC).
This Executive Assistant position is to support two C level individuals as well as their teams. Typical duties will include but not limited to; scheduling meetings as requested, booking meeting rooms, putting together agendas as well as accurate itineraries. Preparing various documents, coordinating all necessary meeting logistics, completing weekly time and expense reports, providing telephone coverage for internal and external calls, taking messages if needed, arranging travel and visas, coordinating internal and external announcements. Reviewing, sorting and prioritising email and regular mail. Providing all other general administrative support, such as; copy, bind and fax documents; update, process and distribute records and rosters; and create and maintain filing systems.
Requirements
The successful candidate will be a native English speaker, with a solid background in administration and secretarial support. The candidate should be immediately available and preferably have UAE experience, although not essential. The candidate should possess computer skills and be able to use Microsoft office packages and should be able to work within a team. The following skills are essential; team player, excellent communication skills, able to multi-task, use their own initiative and be professionally presented. Candidates with a corporate background (consulting, financial service, banking or legal) is preferred or equivalent experience from a corporate environment.
About the Company
At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. With over 50 years’ success under our belts and a workforce of 10,000+ people across 32 countries, we’ve evolved to put our customers at the heart of everything we do.
So much more than a specialist recruitment business, what really sets us apart is our knowledge through scale, deep understanding and our ability to meaningfully innovate for our customers. By providing advice, insights and expertise on issues you face today in the fast-paced world of work, we help you make the right decisions for tomorrow.
Offering an unrivalled suite of recruitment and workplace solutions, whether you’re looking for what’s next in your career, or have a gap to fill, we’ll help you get where you want to go.
You can rely on us to deliver today and help you plan for tomorrow.