Executive Assistant to Board Directors

Job description / Role

Job Purpose:

Executive Assistant / Secretary, works closely with Board of Directors to provide secretarial and administrative support, usually on a one-to-one basis. Helps to make the best use of their time by dealing with secretarial and administrative tasks.

KEY ACCOUNTABILITIES:

- Responsible for maintaining & managing the Board of Director’s daily calendar and schedule
- Arrange meeting invites and appointments for the BOD’s;
- Attend meetings and take minutes as and when required
- Act as the Director’s first point of contact and liaise with people from both internal and external organizations
- Responsible for drafting correspondence, official letters, agendas, reports, slide presentations and other documents
- Responsible for screening telephone calls, enquiries and requests
- Plan, organize and arrange the Board of Director’s travel itinerary including but not limited to ticket and hotel bookings, visa processing, and other documentations related to the travel
- Responsible for devising and maintaining office systems, including data management, filing and document tracking and circulation.
- Coordinates incoming and outgoing communications and documentation, including distribution as appropriate, obtaining background information and preparing standard replies on behalf of the Board of Director’s
- Prepare payments as and when necessary to pay the Chairman’s personal credit cards, insurance (Medical and travel) premiums, etc.
- Take care of Trademark registration for the company brands.
- Maintenance coordination works related Directors residence.
- Any other tasks/functions as required by Management

Requirements

KNOWLEDGE AND SKILLS REQUIRED:
- Possess excellent communication
- Must have pleasing personality
- Well organized and disciplined
- Reliable, trustworthy and persistence
- Proficient in English, speaking, writing and listening
- Proficient in drafting correspondences
- Ability to work with minimal supervision
- Responsible attitude
- Possesses the capability to Skills in organizing, prioritizing, and scheduling workflow
- Able to efficiently work on computer – MS Outlook, Excellent Excel, Word, PPT skills.
- Able to browse through internet easily and search required information.

QUALIFICATION /EXPERIENCE:
- Graduate
- 5- 8 years’ UAE experience in the executive secretarial field.

About the Company

SUN GLOBAL DMCC, headquartered in Dubai, is a multinational General Trading & Distribution company with diverse business lines including Frozen Fish, Paper, Plastics, Steel, Tyres, Rims and Vehicles, combined with an international customer base spanning over thirty countries.

The Company, established in the U.A.E. in 2004, is a part of the Sun Group of Companies that was founded in 1970 which has manufacturing and distribution operations in Africa and the U.A.E. as well as offices in China and Hong Kong.

The Group is associated with several world-class organizations, delivering their products and services into Africa. The Group’s operations are seamlessly managed from its global headquarters in Dubai, deploying the best business and governance standards.

Sun Global is on a growth mode, consolidating its dominant position on its existing business lines, whilst seeking to expand its revenue streams in the coming years.