Executive/Personal Assistant

Job description / Role

Executive/Personal Assistant role, construction sector, based in Dubai. Salary around 25,000 per month.

Your new company
A leading engineering company is looking for an executive PA to join operations in their Dubai Office. As well as having offices worldwide, they are well established within the construction industry and recognised on a global scale.

Your new role
This position will act as the administrative point between two Directors; typical duties will include: arranging extensive worldwide travel, applying for any necessary foreign visas, coordinating the logistics and putting together accurate itineraries. Within the office, you will be responsible for scheduling meetings as requested; which may include booking meeting rooms, creating agendas and producing all documentation required for the meetings. At times, you will need to co-ordinate all necessary meeting logistics for both directors and guests, arrange catering if required and ensure video conference is set up if necessary. You will be completing weekly time and expense reports, as well as creating any other reports and documents on both director’s behalf. You will be responsible for all correspondence on behalf of both directors including: taking messages, following up on voicemail recordings in a timely manner, reviewing, sorting and prioritising email and both incoming and outgoing mail, again providing correspondence where appropriate. You may be required to carry out research tasks as directed by the Directors. As well as the above, you will be providing all other general administrative support as requested by directors, such as; copying, binding and faxing documents and creating and maintaining internal filing systems.

Salary:
AED 25,000 to 28,000 per month inclusive of fixed allowances.

Requirements

What you'll need to succeed
The successful candidate will be a native English speaker, with a solid background in administration and PA support. Preferably you will have had exposure to the construction or engineering sectors and will have provided support to high level individuals. You will have an awareness of visa requirements for foreign travel and will have previously dealt with both local and international travel. You will be highly computer literate; especially familiar with the use of all Microsoft office packages. The perfect candidate will be a friendly team player with excellent communication skills, be professionally presented as well as be able to multi-task and use initiative.

What you'll get in return
You will earn a competitive salary with a good benefits package. While supporting the directors within the business, you will have responsibility in making decisions on their behalf and being able to act on your own initiative.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

About the Company

At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. With over 50 years’ success under our belts and a workforce of 10,000+ people across 32 countries, we’ve evolved to put our customers at the heart of everything we do.

So much more than a specialist recruitment business, what really sets us apart is our knowledge through scale, deep understanding and our ability to meaningfully innovate for our customers. By providing advice, insights and expertise on issues you face today in the fast-paced world of work, we help you make the right decisions for tomorrow.

Offering an unrivalled suite of recruitment and workplace solutions, whether you’re looking for what’s next in your career, or have a gap to fill, we’ll help you get where you want to go.

You can rely on us to deliver today and help you plan for tomorrow.