Executive Secretary

Job description / Role

We believe that your unique experiences, skills and passions will further shape into a challenging and rewarding career at Etisalat. In your association with Etisalat, you will gain best in class experience in telecommunications business and you will become part of a winning team dedicated to help you develop, learn and grow.

At Etisalat, as a business, and as a winning team, we're amazingly diverse. But we have all got a few things in common.
• We're ambitious
• We're open minded.
• We're dynamic.
• We respect our customer's needs.
• We enjoy working together.
• We embrace new technologies.
• And we're excited about the future.

At Etisalat, you are encouraged to be creative, think way outside the box, and work with some of the industry's most innovative minds on high impact assignments.

This will build a healthy culture of employee engagement and ultimately lead to engaged customers.

We welcome you to Etisalat. As we together engage to make your career fulfilling in Etisalat, we also look forward to your ideas to drive Etisalat to future success.

We currently have an opportunity for an executive secretary with our Business Department, based out of Al Kifaf, Dubai the role provides comprehensive secretarial, documentation and database support and handles the day-to-day office requirements of the Department/Division/Section in an efficient and prompt manner. Coordinates and supports the internal and external interfaces of the Departments/Division/Section and schedules/follows up on appointments, meetings and other events, while demonstrating proficiency in using PC and office equipment; and treating information handled in a confidential manner.

In detail, the incumbent would be entrusted execute the following functions:
• Drafts routine memos following guidelines from superior.
• Types letters, minutes of meetings and other correspondences, as required.
• Receives, records and files incoming documents, mail and other communications addressed to staff of Department/Division/Section.
• Records and dispatches office documents as per approved office procedures and practices.
• Schedules, records and monitors appointments, meetings and other events as required by superior or Department staff.
• Answers, screens and transfers telephone calls to the concerned staff.
• Screens, receives and assists visitors/guests of Department/Division/Section.
• Takes stenographic notes and transcribes them, as required.
• Interfaces effectively with concerned Admin Section to arrange local and international trips of superior or staff.
• Records, monitors and reports on staff leave and absences in coordination with HR Department.
• Ensures confidentiality of office files, records, documents and databases handled.
• Requests for office supplies following approved office procedures and practices.
• Follows up on routine and/or special reports as well as other activities, as required.
• Demonstrates proficiency in using PC, fax, photocopy machine and other office equipment to support documentation requirements of managers and staff in assigned Department/Division/Section.
• Performs any other related duties as required.

Requirements

The ideal candidate would have completed Secondary education; graduates would be given an added advantage.

Applicants must have training/ certification in secretarial profession; with exceptional PC Skills.

You would also have 3 ~ 4 years work experience, applicants with experience in multinational corporations or established companies, would be given an added advantage.

About the Company

Etisalat has been the telecommunications service provider in the UAE since 1976, and has built up a modern telecom infrastructure and established itself as an innovative and reliable operator.

Etisalat stands 140th among the Financial Times Top 500 Corporations in the world in terms of market capitalization, and is ranked by The Middle East magazine as the 6th largest company in the Middle East in terms of capitalization and revenues. The Corporation is the largest contributor outside the oil sector to development programmes of the UAE Federal Government, and is an award-winning socially responsible corporation. Etisalat has also won accolades from across the region for its nationalization programme.