Executive Secretary

Job description / Role

Company Overview: Leading international bank with a strong presence in Dubai's financial district. We are dedicated to providing exceptional financial services and solutions to our clients worldwide.

Position Overview:

We are seeking an experienced Executive Secretary to provide comprehensive administrative support to our CEO. The ideal candidate will have a minimum of 3 years of experience reporting directly to C-level professionals and will be proficient in handling both executive and personal assistance duties.

Key Responsibilities:

• Serve as the primary point of contact for the CEO, managing communication and correspondence effectively.
• Coordinate and manage the CEO's schedule, including arranging meetings, appointments, and travel itineraries.
• Prepare and distribute agendas, presentations, and other materials for meetings and presentations.
• Conduct research and compile data to support the CEO in decision-making processes.
• Handle confidential information with discretion and professionalism.
• Provide administrative support to the CEO's personal affairs as needed.
• Liaise with internal and external stakeholders on behalf of the CEO.
• Assist in the preparation of reports, presentations, and other documents.
• Manage and prioritize multiple tasks efficiently, ensuring deadlines are met.

Requirements

Qualifications and Experience:

• Minimum of 3 years of experience as an Executive Secretary or similar role, preferably in a corporate environment.
• Proven experience supporting C-level executives, preferably in the banking or financial services industry.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• High level of discretion and confidentiality.
• Bachelor's degree or equivalent qualification preferred.
• Arabic Speaker Preferred

About the Company

Prosource Partners stands as a distinguished specialist Recruitment and Outsourcing firm, boasting over 45 years of global experience in recruitment and resource services. Our strategic presence is marked by offices in Dubai, London, and Dublin, allowing us to efficiently cater to the hiring needs across the EMEA and Asia-Pacific regions.

At the core of our operations is a dynamic team of recruitment professionals, each bringing expertise to support diverse industries. We house specialized recruitment teams focused on Information Technology & Cyber Security, Renewable Energy & Engineering, and Finance & Banking.