HR Administrator

Mace

Dubai, UAE

Posted
Ref: QP928-250

Job description / Role

The company:
Mace is an international consultancy and construction company that has delivered world-class projects since 1990. Today we employ over 6,000 people across five global hubs in Europe, Middle East North Africa and India, North America, Asia Pacific and Sub-Saharan Africa.

Mace Macro offers a complete facilities management service for companies anywhere in the world. Operating as a consultancy, managing agent or principal contractor, with a client base that includes global brands in over 30 countries.

Four simple values guide our behaviour in our pursuit of a better way; Safety first - going home safe and well, Client focus - deliver on our promise, Create opportunity - for our people to excel, Integrity - always doing the right thing. We aim to attract the best and brightest people, whatever their background, to bring new perspectives to some of the most complex and inspiring projects around the world.

The opportunity
• Be a part of our facilities management business that oversees work for leading organisations across the public and private sectors around the world.
• Our MENA hub started in 1998 and has successfully operated in a wide range of countries, delivering project and programme management, facilities management and cost consultancy services.

The role:

HR Services administrator
• The HR services administrator is an integral part of Macro’s operations team and will provide guidance and support to managers and staff across the full range of HR work in the MENA and APAC region. In addition, the post holder will collate, prepare and submit monthly payroll data and undertake a range of associated administrative tasks.
• Provide support and guidance to line managers and colleagues. Contribute to the success of the human resource team through supporting and reflecting Macro’s core values, behaviours and objectives.

Your responsibilities will include:
• Providing routine advice on Macro’s policies and procedures to staff and managers.
• Coordinating with the recruitment team, prepare offer letters and employment contracts.
• Organising resources for new employees that will include welcome kits, IT and email access as appropriate.
• Coordinating and participating in the induction of new Macro colleagues.
• Using online HRMS to maintain colleague details.
• Responsible for updating Macro’s employee handbooks accordingly.
• Researching and recommend tools, procedures and systems that will improve the HR service of Macro.
• Collating, preparing and submitting accurate and timely monthly payroll data to Macro’s payroll providers in the APAC region.
• Following up on monthly time sheets from the staff.
• Ensuring all associated payroll and pension paperwork, including new starter and leaver's records are processed, submitted and stored appropriately.
• Ensuring payroll department are notified of changes to staff terms and conditions and act upon management instructions and staff requests in a timely manner.
• Calculating and maintaining annual leave entitlements for employees.
• Developing and maintaining administrative systems and procedures to provide support for HR activity and projects which may include arranging meetings, collating and circulating papers, preparing statistical reports, entering data on IT systems and following up action points.
• Ensuring an up-to-date bank of document templates to support the HR function are maintained.
• Ensuring staff records are well maintained and that periodic tidying up of records is undertaken.
• Managing and coordinating responses to enquiries via Macro’s generic email account.
• Complying with data protection guidelines.
• Coordinating with the insurance providers across the APAC region for any updates, addition or deletion requests and yearly renewals.
• Following up on probation confirmations and issuance of probation confirmation letters.
• Preparing all sorts of administrative letters for employees.
• Scanning and filing necessary documents.

Requirements

The requirements

Your experience, knowledge and skills need to include:
• Minimum of 2 years of working experience in a similar role.
• With the experience of employment practices across MENA and APAC regions.
• With the experience to supporting teams across multiple locations and geographies.
• Knowledge of human resources processes and best practices.
• Strong ability in using MS Office, databases and HRIS systems.
• Excellent communication and interpersonal skills.
• Ability to handle data with confidentiality.
• Good verbal and written communication skills.
• Able to work autonomously and efficiently to ensure the smooth running of HR projects and operations.
• Discreet and trustworthy.
• Accurate and strong attention to detail.
• Resilient.
• Able to prioritise effectively.

Qualifications:
• A degree qualification in human resource management or related field.
• Full CIPD membership

“Mace is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for our people to excel.”

About the Company

Mace is an international consultancy and construction company that has delivered world class projects since 1990. Today we employ over 6,000 people across five global hubs in Europe, Middle East North Africa and India, North America, Asia Pacific and Sub-Saharan Africa.

Four simple values guide our behaviour in our pursuit of a better way; Safety first - going home safe and well, Client focus - deliver on our promise, Create opportunity - for our people to excel, Integrity - always doing the right thing. We aim to attract the best and brightest people, whatever their background, to bring new perspectives to some of the most complex and inspiring projects around the world.

We support our people who are aiming to achieve an academic or professional qualification that will help them develop personally and deliver to the highest standard for our clients. At Mace you can deepen your knowledge, expand your skills and define your own path.

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HR Administrator salaries in UAE

Average monthly compensation
AED 6,500

Breakdown available for industries, cities and years of experience