Job description / Role
Floorworld LLC UAE are actively seeking an experienced HR Administrator to join our team for an immediate start and to replace our current Hr Manager who has worked with the company for over 8 years and decided to return home with her family to the Philippines. Floorworld was established in 2009 and grown over the years to be the market leader. Providing all types of floor coverings to both residential and commercial clients. Employing over 195 staff throughout the group, Floorworld are committed to remaining the market leader by having hard working, proactive and loyal staff who are rewarded for their hard work and dedication.
The duties of the job would include:
To be the point of contact for all HR requirements for staff and carry out the following:
* Preparing and providing all of the following letters and certificates
* Salary certificates, Salary transfer letters, Reference letters, letters to government entities and general office letters and memo’s?
Recruitment - On-boarding - MOL Contracts & Visa’s
* Prepare offer letter & contracts for all new recruits and obtaining all on-boarding documents and information
* Liaise with PRO in preparing of MOL Contract as per approved and accepted offer letter, Visa, immigration prior to joining date
* Coordinating with new employee and PRO for required medical to complete visa process and EID
* Hand new candidate the company Welcome Pack on their first day
* Medical insurance
* Ensuring all types of leave for all employees are tracked and managed through company software in coordination with Department Heads
* Booking Airline tickets, tourist visa’s and arrange hotel accommodation for travel
* Coordinating any Insurance Claims for and against the company
* Maintaining Employee Records
* Updating staff details on HR software
* Updating Employee Master Files for additions, deletions
* Filing all the required letters, forms, and contracts after signatures of the concerned authority on file and on the HR software.
Assist with Exit process
* Follow-up on resignation approval.
* Conduct final settlements as per the reasons for separation in compliance with HR manual.
* Calculating & processing Final Settlements
* Recovery of Welcome Allowance from those who leave before completing 2 years.
* Calculation of gratuity as per HR Manual
* Repatriation airfare settlement
* Preparation of letters: appreciation letter, acceptance letter, experience letter and NOC letter (if applicable)
* Handle clearance checklist
* Cancellation of Omani employees with PASI and Manpower
* Visa cancellation process ( Coordinate with PROs)
* Deactivate the resigned staff from attendance system.
* Exit check lists
* Master Payroll
* Prepare all documentation required & related to monthly payroll and entries on system and check with Finance team.
* Prepare the Commissions + Service Charge + Airfare ticket
* Add Monthly report in (HR works & ZOHO system) and feedback to General Manager.
* Processing/disbursing WPS payroll thru Al Rostamani/UAE Exchange?
* Handle Claim processes and queries
* Collecting, processing, obtaining approvals for all Expense Claims, processing Business Travel Requests & applicable allowances.?
* Reporting directly to the General Manager
AED 3,000 to 4,000 per month inclusive of fixed allowances.
Additional benefits: 1 Annual flight to home country, Medical Insurance and transportation provided
* A minimum of 2 years experience in the UAE working as an Hr Administrator or Hr Manager for a multinational and large organization of 100 plus employees.
* Proficient in Microsoft Office package
* Must have Basic Knowledge in ERP, CRM or People Management Software.
About the Company
Floorworld LLC is the biggest flooring company in Middle East and not just the biggest but the best when it comes to services and products, we are one of the major supplier of products and services related to Luxury Vinyl flooring, Laminate (HDF), Engineering etc. Our company is dedicated to provide our customers with the best flooring designs and decoration within a reasonable price. Been it bathroom, kitchen, drawing room, etc. Our professional indoors and out door sales team are there to assist you with the best Vinyl flooring ideas and design. We have been providing Luxury Vinyl flooring for commercial and industrial buildings such as banks, shopping malls, large offices and many more.
We understand that the space in your home holds a special place in your heart and each individual has different choices when it comes to flooring design, whatever the choices, everyone wants their space to look the best and to impress friends and family around them. Floorworld LLC offers you the most unique set of Luxury Vinyl flooring designs of 2mm, 3mm which are glue down system to 4mm and 5mm which are clicking system that has won the market presently as you don’t have to damage the existing floor and are completely water proof as it can be installed in kitchen and bathroom giving you the realistic feeling of wood and warm under foot. Our Luxury Vinyl flooring is incredibly realistic and durable that showcases the best of Gerbur state of the art manufacturing techniques. Our team acknowledges every individual’s requirement, desire and taste of style and works towards gaining the perfect design for that.
The main sources of our inspiration are our clients and their desire to put a lasting impression on the people around them. Inspire yourself and millions of people around you with our Luxury Vinyl flooring and stamp great impression on others mind with our unbeatable designs which speaks for itself.
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