HR and Administrative Manager


Dubai, UAE

Ref: OP176-05

Job description / Role

Employment: Full Time

Administration Management (Dubai Office and workshop)
• Coordinate and supervise activities by scheduling work tasks, setting priorities, and directing the work of subordinate employees
• Supervise the admin activities which include:
• Insurances contracts follow up and contributions payment, in charge of yearly renewal with optimization of costs and coverage.
• IT equipment and IT issues management, liaise and negotiate with IT contractor for better quality of services – With the support of the internal IT Support Engineer.
• Local and overseas travel for visitors and personnel
• Accommodation, hotel booking and car rental management
• Office cleaning services and plant maintenance
• Represent the Company as a Public Relations Officer (PRO) in Jafza (visa applications and renewal, employee terminations, trade license renewal)
• Maintain operational and legal knowledge by reviewing MOL announcements and JAFZA regulations updates
• Participate in certification (HSE, OFC) renewal process
• Manage staff accommodation (workshop, VIE)

Hr Management (Middle East and Asia)

HR Policies and Procedures
• In the relation with the management and the Group HR manager, develop, revise, and recommend personnel policies and procedures that support the company strategy, goals and culture
• Make sure that policies and procedures are communicated, understood and applied
• Make sure HR processes policies and procedures complies with company certifications requirements (ISO, OHSAS etc.)
• Ensures legal compliance by monitoring and implementing applicable labor regulations

• Prepare or review personnel job descriptions
• Liaise with recruitment agencies on job post search
• Revise department organization/structure and organize recruitment accordingly
• Post job adverts on company’s LinkedIn page and career website
• Conduct interviews and selecting Candidates
• Ensure an efficient onboarding process for the new hires
• Assist other member of HR Team as Talent soft Administrator on the recruitment module

Manage HR Employee Administration
• Prepare Job Offers and Employment Agreements
• Provide HR services to the employees such as salary certificates, NOC, etc.
• Ensure personnel records are maintained (documents and data in the HR software)
• Coordinate new employee arrival
• Manage employee’s medical insurance
• Reply to employees’ requests on Company rules and policies in relation with General Manager and Group HR Manager,
• Prepare monthly payroll in coordination with accounting Department
• Manage employee separation activities and disciplinary procedures
• Understand deployment planning and specific compensation system of the deployment team

Leave Management and other accruals
• Register leave requests in HR Works and maintain holiday planner
• Produce quarterly leave report and communicate it to department heads
• Annual flight tickets register and payment
• Rotation schedule update when required

Compensation and Benefits
• Prepare and make recommendations to management for annual salary review and bonus
• Lead market research to make sure company pay practices are competitive
• Maintain salary grids and Job mapping

Training Management
• New employee orientation and onboarding
• Design and implement Annual Training Plan and budget as per identified training needs and group guidelines
• Conduct training effectiveness surveys
• Make sure employee training records are maintained

Performance Management
• Participate to the annual appraisals process and analyse data collected
• Assist managers in their communication and employee relations to ensure postive and constructive management practices and employee satisfaction and engagement
• Assist managers with employee’s performance issues through Performance Improvement Plans


• Minimum of 5 years’ experience as HR Generalist and in administrative management gained in the UAE and in free zones.
• Experience as PRO in JAFZA preferred.
• Business Degree / HR Management Degree/ CIPD Qualification
• Knowledge and experience in UAE regulations and practices, administrative management, team management, compensation, performance training and development management
• Excellent computer skills, especially Excel (advanced) , payroll and HRIS systems
• Knowledge and experience in supervising in HR in Malaysia beneficial

About the Company

OilExec International strives to be recognised as a market leader in traditional and web-based recruitment and staffing solutions for the global oil and gas industry. The principal goals of the company are:

  • To provide tools and services that improve our clients' recruitment business processes, resulting in measurable economies of costs, time and human resources.
  • To facilitate both Jobseekers' access to worldwide oil and gas industry employment opportunities and recruiter's access to international professional personnel.

OilExec International achieves these goals through a combination of traditional HR recruitment methodology enhanced by the technological functionality of OilExec's online job-posting and resume database.

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Admin Manager salaries in UAE

Average monthly compensation
AED 10,000

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