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HR and Finance Supervisor

Black Pearl

Abu Dhabi, UAE

Ref: RP174-794

Job description / Role

Employment: Full Time

Our client, a well know medical facility, is currently looking for a HR and Finance Supervisor who will be based in Abu Dhabi. This role will report directly to the Chief Administrative Officer and shall have the following responsibilities:

Finance and Accounting
• Review, prepare and propose budget for the center’s operation
• Review and submit the monthly financial results, budget and quarterly rolling forecasts and other reporting requirements to management
• Report detailed account analysis and corporate month-end processing and reporting
• Ensure generation of monthly clinic’s activity statement and monthly balance sheet reconciliations.
• Analyze, investigate and follow-up of financial reporting and data submitted by each department
• Analyze stock levels, consumption aspects for clinic and provide analysist and recommendation to management
• Review monthly G/L Account / dentist production reconciliation process, monitor discrepancies, and coordinate with respective department to ensure issues all resolved by month-end
• Supervise the annual audits (Internal and external) and prepare statutory reporting on the year end audit.
• Ensure remittance payment is received on time, reconciled, and recorded properly
• Review and authorize the weekly accounts payable run
• Review monthly payroll for all the staff before sending to management for approval
• Ensure proper recording of VAT input and output
• Establish and maintain relations with banks and other financial institutions
• Ensure proper documentation of daily cash payments and disbursements
• Provide training to staff / management and other relevant department head to ensure proper interpretation of reports

Human Resource
• Supervise the day to day HR activities of the center in coordination with the HR and Account Assistant
• Ensure all employee’s contract and medical licenses are renewed on time
• Assist management in manpower planning and scheduling
• Draft, review and implement HR policies and procedures
• Provide management and department heads guidance on reviewing and improving business processes
• Conduct and review salary of employees, shares, bonuses as needed
• Review, define and amend job descriptions and KPIs for each role in the center
• Provide training to management and department heads on performance management for employees and ensure it is properly implemented
• Initiate various HR initiatives in coordination with CAO

General Operation
• Assist CAO in the implementation of various shared services projects
• Review all supplier’s contract and provide CAO guidance on the center’s obligations and rights
• Identify areas of improvement in the unit and propose to CAO initiatives to do in order to improve center’s processes and procedures
• Interact with other departments within the unit and ensure that reports are submitted on time and on regular basis
• Prepare and submit regular reports to CAO with all the activities in the shared services unit
• Act as a deputy when the CAO is not around

Compliance
• Ensure that the center is always in compliant with the DOH regulations
• Ensure that all insurance policies are active and renewed on time
• Ensure that safety measures and equipment are checked and properly implemented across the center
• Ensure that the center is compliant with UAE labor law
• Ensure that there is a proper documentation for all initiatives/projects being implemented across the center and all staff and / or concerned individuals are properly informed
• Ensure that any agreement made by the center with a third party is in place and signed by both parties

Requirements

To be considered for this role, you need to meet the following criteria
• At least 5 years of experience, of which 2 years in a leading role
• Knowledgeable of UAE labour law
• Strong background in accounting and finance processes
• Fluent in using Microsoft application
• Familiar with financial management and analysis
• Background in full HR function
• Knowledgeable of DOH regulations
• Background on insurance claims processing and payment reconciliation
• Familiar in using HRMS and financial management system

About the Company

Black Pearl is a progressive, dynamic and well structured HR solution provider that offers permanent recruitment services, HR consultancy, psychometric assessments, coaching and also professional training services for clients from different corporate sectors in the Middle East.

Like a rare and unique black pearl, we consider our partnership with our clients and job seekers as a fine, precious and valuable encounter that needs to be affirmed, developed and supported with a strong commitment to deliver not only the right services but the best in the industry.

Our aim is to meet and exceed the expectations of our clients, strategically offering Black Pearl services that are customized to the unique requirements of our clients and job seekers alike, resulting in effectively achieving goals and all that is required in this ever evolving and competitive market.

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