HR and Finance Supervisor

Job description / Role

Our client, a well know medical facility, is currently looking for a HR and Finance Supervisor who will be based in Abu Dhabi. This role will report directly to the Chief Administrative Officer and shall have the following responsibilities:

Finance and Accounting
• Review, prepare and propose budget for the center’s operation
• Review and submit the monthly financial results, budget and quarterly rolling forecasts and other reporting requirements to management
• Report detailed account analysis and corporate month-end processing and reporting
• Ensure generation of monthly clinic’s activity statement and monthly balance sheet reconciliations.
• Analyze, investigate and follow-up of financial reporting and data submitted by each department
• Analyze stock levels, consumption aspects for clinic and provide analysist and recommendation to management
• Review monthly G/L Account / dentist production reconciliation process, monitor discrepancies, and coordinate with respective department to ensure issues all resolved by month-end
• Supervise the annual audits (Internal and external) and prepare statutory reporting on the year end audit.
• Ensure remittance payment is received on time, reconciled, and recorded properly
• Review and authorize the weekly accounts payable run
• Review monthly payroll for all the staff before sending to management for approval
• Ensure proper recording of VAT input and output
• Establish and maintain relations with banks and other financial institutions
• Ensure proper documentation of daily cash payments and disbursements
• Provide training to staff / management and other relevant department head to ensure proper interpretation of reports

Human Resource
• Supervise the day to day HR activities of the center in coordination with the HR and Account Assistant
• Ensure all employee’s contract and medical licenses are renewed on time
• Assist management in manpower planning and scheduling
• Draft, review and implement HR policies and procedures
• Provide management and department heads guidance on reviewing and improving business processes
• Conduct and review salary of employees, shares, bonuses as needed
• Review, define and amend job descriptions and KPIs for each role in the center
• Provide training to management and department heads on performance management for employees and ensure it is properly implemented
• Initiate various HR initiatives in coordination with CAO

General Operation
• Assist CAO in the implementation of various shared services projects
• Review all supplier’s contract and provide CAO guidance on the center’s obligations and rights
• Identify areas of improvement in the unit and propose to CAO initiatives to do in order to improve center’s processes and procedures
• Interact with other departments within the unit and ensure that reports are submitted on time and on regular basis
• Prepare and submit regular reports to CAO with all the activities in the shared services unit
• Act as a deputy when the CAO is not around

Compliance
• Ensure that the center is always in compliant with the DOH regulations
• Ensure that all insurance policies are active and renewed on time
• Ensure that safety measures and equipment are checked and properly implemented across the center
• Ensure that the center is compliant with UAE labor law
• Ensure that there is a proper documentation for all initiatives/projects being implemented across the center and all staff and / or concerned individuals are properly informed
• Ensure that any agreement made by the center with a third party is in place and signed by both parties

Requirements

To be considered for this role, you need to meet the following criteria
• At least 5 years of experience, of which 2 years in a leading role
• Knowledgeable of UAE labour law
• Strong background in accounting and finance processes
• Fluent in using Microsoft application
• Familiar with financial management and analysis
• Background in full HR function
• Knowledgeable of DOH regulations
• Background on insurance claims processing and payment reconciliation
• Familiar in using HRMS and financial management system

About the Company

Black Pearl is a human resources and recruitment agency that provides a holistic business and talent solution in a progressive, dynamic, and efficient way.

We pride ourselves as a unique black pearl and strive to delight our clients with a personalized partnership that helps them propel towards success.

Whether you need to find top talent, your next great job opportunity, or a consulting solution for managing your business, engaging employees, evolving your work culture, planning your people strategy, or resourcing challenges, we can help.