Import / Export Specialist

Job description / Role

• To perform in a safe and cost-effective way the fulfilment process from order taking to distribution. This affects direct customers, agents, and distributors and all the products for local distribution.
• Daily Schedule coordination with Source
• Communication with transporter for dispatch, FASAH Follow Up and clearance arrangements
• To optimise local distribution of PG and LB deliveries
• To manage the key service providers of distribution activity like Quote, Invoice, COO, DGD, COA, HS-DA for BOE
• To manage distribution performance to the agreed standards
• Obtain and maintain civil defence approvals for all the fleet, preclearance, FANR approval
• Maintain IVMS and review monthly
• Manage the movement of all products across the GCC and communication with customer
• To respect and adhere to all the safety, Health and environment rules
• To receive, validate and consolidate local orders for direct and indirect channel and communicate with customer as well internal customers
• To plan loads, consolidate and route shipments
• To deliver product and trigger invoicing
• To manage local carriers and delivery modes
• To manage local delivery business rules
• Manager contractors and haulers
• To manage delivery performance to the agreed standards (cost and quality)
• Have a permanent contact with make supervisors to ensure a flawless, operations
• Managing and executing the stock withdraw transaction in LB Shell
• Manage the PRO duties for fleet.
• Accrual, booking invoice on-time
• Handling Export DG Cargo Shipments (Tanks, Cylinders, Dewars) – Pure Gases and Mixtures
• Arranging Export shipment of Helium Liquid Dewars by AIR (need to apply FANR permit) – full coordination with Sales, Operation Team, Freight Forwarder and Customer -
• Arranging the clearance and delivery of Returned Empty Dewars shipment from Customers by AIR – full coordination with Customer/Shipper and Freight Forwarder
• Arranging the clearance and delivery of Returned Empty Dewars from Iraq – by SEA thru Breakbulk – need to apply MOFA approval
• Handling Import clearance from GCC Countries
• Handling shipments to Karachi by SEA – LCL and FCL
• Handling tanks MEET – full coordination with UAE Forwarder, APME & Oman Team and Destination/Loading Team
• Handling Import shipments from Door-to-door from Supplier (any Mode of Transportation) – need to get quotation from various forwarders and nominate the best one (rate and service wise) - required BID Tab Form for Supply Chain Manager’s approval
• Approving Vendor’s Invoices on a timely manner
• Handling Import shipments from intercompany and ensure that materials will be received on a timely manner
• Handling Export shipments based on Customer’s agreed Delivery Terms, monitor it closely and ensure that shipments will arrive at destination accordingly
• Handling Local Deliveries and documentation required by Customer and obtain all Customs Formalities, inside and outside Jebel Ali Freezone
• Provides teamwork with different departments such as Sales, Production and Co-Logistics Coordinator
• Perform other related duties as required

Dimensions:
• Inquire updated Air, Land and Sea Freights from various freight forwarders
• Generating Delivery Note and Shipping Documents in SAP & LB
• Require full coordination with Sales, Production, Customer and Forwarding Agents to deliver the orders on time
• Ensure that updated freight rates are always given to Sales Team
• Handling Export shipments based on Customer’s agreed Delivery Terms, monitor it closely and ensure that shipments will arrive at destination accordingly
• Handling Import shipments from ROW and ensure that materials will be received on a timely manner
• Approving Vendor’s Invoices
• Arranging Export order shipments to Customer from UAE to ROW
• Arranging Import order shipments from Supplier to UAE
• Handling Import Clearance and Delivery from UAE Airports, Sea Ports and Border to AP Middle East – by Sea, Air and Land Transport

Principal Accountabilities
This position is accountable for the following end results:
• Delivered the Customer’s order on a timely manner
• Received the order purchased from Supplier on time
• Ensure that all Customs Formalities was obtained prior shipment

Requirements

Minimum Requirements And Qualifications:
• Bachelor Degree of Business or Equivalent
• Minimum 5 years experience in Logistics (GAS INDUSTRY-ADVANTAGE)
• Knowledge of ERP system (SAP)
• Good communication & motivational skills
• Problem solving skills
• Familiar with the Industrial Gas business
• Good knowledge in safety
• Should have good patience and be a good listener

About the Company

Air Products touches the lives of consumers around the globe in positive ways every day. With approximately 16,000 employees and operations in 50 countries, we serve customers across a wide range of industries, including refining, chemical, metals, electronics, manufacturing, and food and beverage. We supply a unique portfolio of atmospheric and process gases, equipment and services.

Founded in 1940, Air Products has built a reputation for its innovative culture, operational excellence and commitment to safety and the environment. Our passionate, talented and committed employees from diverse backgrounds are driven by Air Products’ higher purpose to create innovative solutions that benefit the environment, enhance sustainability and address the challenges facing customers, communities and the world.