Job closed
Ref: QP103-376
Job description / Role
• Manage and maintain busy outlook calendars highlighting potential conflicts, inputting travel data, conference calls, meetings etc.
• Coordinate complex point-to-point travel needs (car, flight, hotel, etc.) with travel company
• Prepare weekly time sheet and expense reports with accuracy
• Provide production support including slide generation, graphics, proofreading, editing and copying
• Coordinate committee meetings, arrange conference bridges, reserve conference rooms, organize catering
• Schedule client and internal meetings and events; prepare logistics/equipment arrangements
• Maintain and develop working relationships with various support staff members to maintain information flow and scheduling process
• Organize and maintain filing system (both electronic and paper)
• Provide back-up production and administrative support to co-workers
• Provide general administrative/office support: typing, telephone, mail, copying, faxing, filing, as well as office related projects/tasks.
• Provide back-up production and administrative support to EA team
• Assist in logistics for RFP's and proposals including document compilation, printing of materials and packaging
• Submit time reports and expenses
• Data entry such as business cards for Outlook
• Other task as per necessity
Requirements
Background
• Business level fluency in written and spoken English
• Degree Educated
• Highly proficient computer skills: Word, Excel, PowerPoint, Outlook
• Organizational skills: ability to handle competing priorities and to work effectively in a challenging, fast- paced environment
• Experience in diary management, travel booking and meeting arrangements for an executive
• Initiative and drive to work on their own but be a team player also
To be the chosen candidate for this position you will need to be currently based in Dubai, be educated to Degree level with at least 3 years previous experience working as an EA in a corporate multinational, preferably in DIFC. This is a fantastic opportunity for a positive, hardworking candidate to gain experience with a great company.
About the Company
RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.
Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.
What we do:
Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.
We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.