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Junior Office Administrator

A Leading Confectionery Company


Ref: RP890-02

Job description / Role

Employment: Full Time

Reporting to: Head of Finance & HR SUMMARY OF POSITION:

The Junior Office Administrator is required to be organized and professional, with the ability to work in a busy office environment by providing efficient office support to the daily functioning of the office, administratively as well as maintain the upkeep of the office cleanliness and maintenance.


Receptionist Duties
- Answering phone calls, screen and directing calls and performing other front office clerical duties
- Review and management of company email address. Filtering out and forwarding on to the relevant team member
- Assists other departments when needed to ensure optimum service to guests (Tea/coffee, catering etc.)
- Management and preparation of meeting rooms

Office running
- Responsible for office cleaning (vacuuming floors, dusting, cleaning desks, emptying dust bins, cleaning glass and windows etc.)
- Ordering of office supplies (i.e. pantry and stationery) as well as tracking these costs
- Printer maintenance
- Courier management
- Collection of mail from the post
- Management and preparation of meeting rooms
- Assist with office renovations and maintenance when required
- Point of contact with building maintenance
- Assisting in organisation of events including collecting quotes and presenting the options to management
- Maintaining cleaning equipment and stock of cleaning supplies
- Monitors and maintains sanitation and organization of all areas

- Tracking pantry, stationary and samples costs against a given budget
- General office administration in compliance with company policies eg. updating outlook calendar for excel leave trackers/sick records
- Maintain general office calendar
- Assist in planning and arranging office events / functions when required
- Tracking of office mobile and communication costs in excel and sending monthly updates to management
- Tracking expense claims for office purchases and reconciling against the office credit card statement


- Minimum of three years experience in a similar role
- Good Administrative expertise

- Good administration skills
- Good communication skills (verbal and written)
- Proficient in MS Office (Excel / Word and Outlook)
- Attention to detail
- Good interpersonal skills
- Good organizational and planning skills
- Ability to multi-task
- Excellent time management skills
- Knowledge of office management systems and procedures
- Highly Responsible and reliable

About the Company

A leading confectionery company.

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Office Admin salaries in UAE

Average monthly compensation
AED 5,500

Breakdown available for industries, cities and years of experience