Lead Document Controller

Job description / Role

Wood has been awarded a major project with ADNOC and, we are looking to hire a Lead Document Controller to be based at our Abu Dhabi Engineering Centre . Below are more details about the role.

RESPONSIBILITIES
- Register and transmit internal, vendor and client documentation for the project
- Check documentation to ensure that formats comply with company and client standards
- Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records
- Ensure all project documentation is imported into document management system and filed accordingly
- Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
- Archiving and retrieval of historical documentation
- Assist and provide assistance to Wood personnel with respect to any document management system queries
- Quality check of all Documentation prior to issuing / transmitting to client
- Responsible for the handling of requests for new Document numbers / hard copy documentation
- Scanning, printing and copying of project documentation
- Process and record accurately all technical documentation in accordance with agreed procedures
- Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
- Run document control reports (if available and required) from the applied company or project document control system
- Ensure document management procedures satisfy project, client and regulatory requirements
- Independently handle all aspects of Project documentation utilizing various document control practices and Electronic
- Document Management Systems (EDMS)
- Monitor progress of in - house and Client reviews of technical data
- Contribute to compilation of final project dossiers, as built portfolios and archiving
- Establish a systematic and comprehensive Project Filing System
- Produce exception reports, comment overdue reports and any other reports for Project Management review
- Maintenance of the project's document storage structure

Requirements

QUALIFICATIONS
- A bachelor's degree in any discipline or equivalent from an accredited university
- Minimum of 10+ years in Electronic Documentation Management Systems in the Oil & Gas or Petrochemical Projects including if person has a bachelor's degree
- Minimum of 15+ years in Electronic Documentation Management Systems in the Oil & Gas or Petrochemical Projects including if person has a Diploma
- Minimum five (5) years (preferred) in GCC region

About the Company

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.