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Job description / Role
Our client, a leading law firm is wishing to recruit an experienced legal secretary for their Dubai office.
The purpose of the role is to provide fee earners with effective high-quality PA support that appropriately meets their requirements, enabling them to focus on providing legal services and client development.
Overview
The role will be primarily assisting a Senior Partner, and up to two additional Associates.
Extensive experience transcribing dictation is essential for this role. Accuracy and speed will be tested as part of the interview process.
They are looking for the following attributes:
- Show a proactive approach to tasks and situations
- Demonstrate a positive attitude in all aspects of the role, taking personal responsibility and ownership and behaving professionally at all times
- Maintain tact and diplomacy, trust and confidentiality
- Exhibit strong professional communication skills, both oral and written
- Build successful relationships with fee earners to identify individual requirements
- Have an enthusiastic approach to change and adapt to an ever-evolving role
- Provide exemplary standard of service to clients, whether internal or external
- Ensure flexibility around contracted working hours, taking full responsibility for meeting the requirements of the role
- Assisting with front reception to cover sickness and overflow.
- Transcription of dictated documents, and formatting of documents to Firm style standards (including cross referencing, table of contents, management of footer, header, margins etc)
- Proofread all work to ensure that completed documents are error free and to Firm style standards
- Performing new matter conflict checks and global screening on World Check
- Establishment and managing matter files on the Firm’s Document Management (DMS) and Practice Management systems.
- Draft engagement letters and/or client-care emails and liaise with matter managers to ensure signed engagement letters are returned and filed appropriately
- Prompt digitization and electronic/physical filing of paper documents, emails and other client correspondence
- Ensuring all client / matter contact information is correct and accurate
- Complete post-deal/matter activities including maintenance of paper files and closing matter as agreed with the Partner
- Management of active matter Work in Progress and outstanding invoice balances
- Assisting with matter invoicing
- Flexibility with working hours as required by the Firm
Hours: Sunday through to Thursday 8am to 6pm. Salary in the range of AED12-15K.
Requirements
The ideal candidate will have strong drive, initiative and proactivity, along with a willingness to take a personal interest in contributing to the improvement of the Firm. Excellent organization and time management skills, along with fluency in written and spoken English are expected.
- Previous experience with a legal practice management system (ideal: Aderant)
- Previous experience with an electronic document management system (ideal: iManage Filesite)
- Extensive experience with transcribing dictation (ideal: familiarity with North American accents, 90+ WPM at 90%+ accuracy)
- Advanced MS Word knowledge: formatting, cross referencing, multilevel numbering / bulleting, automatic table of contents, redactions, and document comparisons
- Strong MS Outlook, Excel and PowerPoint knowledge
- Previous experience with digital / paperless workflow (ideal: Experience publishing PDF documents)
- High fluency in verbal and written English.
- Previous experience with legal billing would be advantageous
- A good understanding of legal terminology, documents and procedure
About the Company
Headway has a proactive approach to recruitment and the methodology we employ ensures we take the time to understand the needs of both clients and candidates to guarantee the right fit.
We aim to create open, consultative partnerships with our Clients and Candidates whilst maintaining an honest and professional approach at all times.
As a team we are ethical yet innovative; focused yet flexible; realistic yet enterprising. We believe in earning our success by working with you to create yours.