Job closed
Ref: QP103-606
Job description / Role
Our client is looking for an experienced Legal Secretary to work at their international law firm in their offices in Dubai.
It’s a great place to work for an energetic Legal PA or Legal Executive Assistant, seeking to acquire new experiences and develop their career.
You will be required to provide competent secretarial and administrative support service for partners, managers and associates, to ensure the smooth running of their assigned work group and department.
Key responsibilities:
• Provide secretarial support to the Work Group using iManage, Microsoft Word, E-mail, PowerPoint, and Excel
• Create and amend high volume of documents, correspondence and e-mails, using audio dictation and manuscripts, to a high degree of accuracy and often to tight deadlines and tracking changes
• File opening and preparation of case registration/client identification forms
• Schedule meetings; taking calls from clients in associates’ absence; presenting a professional and courteous image to clients and other outside parties
• Liaise with members of other departments to follow up on queries from associates, e.g. travel arrangements, billing information, documents sent for translation, filing, etc
• Billing administration including liaising with clients regarding outstanding invoices
• Arrange travel and accommodation, to prepare and send LPOs and to keep track of itineraries and make bookings for Business Development and client meetings
• Provide general administrative assistance
• Maintain Partners inboxes and electronically file e-mails and documents
• Deal with e-mails during associate's absence from the office
• Conduct ad hoc internet research
• Research and produce informative and relevant background information for new contacts
• Update client/contact database on Outlook as well as on InterAction
• Dealing with digital dictations using BigHand
• Attending sub-group meetings taking and circulating minutes including outlining action points
• Follow up and monitor the status of action points
• Cover for other team members when required
Requirements
• Good standard of education; a secretarial qualification is desirable
• A minimum of 2 years’ experience as a legal secretary or in a similar role
• Strong verbal & written communication and interpersonal skills
• Ability to confidentially talk to clients of all levels
• Fast, accurate, strong audio typing experience and excellent attention to detail
• Strong organisation skills with the ability to juggle workloads and meet tight deadlines
• Skilled in using MS Outlook, Word, Excel and PowerPoint
• The ability to work independently or as part of a team and carry out all duties with total confidentiality
• A proactive and ‘can do’ attitude whilst thinking outside the box
• Fluent in English; and French and/or Arabic language skills is a bonus
About the Company
RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.
Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.
What we do:
Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.
We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.