Logistics Coordinator

Job description / Role

About the Job
- Coordinate all movements and handling of materials & equipment in a timely manner to meet the business objectives and administrate the documentation related to all incoming raw materials and outgoing finished goods to and from the company locations.
- Support the logistics manning, certification and licensing of the fleets to ensure it remains complaint with the applicable rules and regulations to serve the business objectives.

Key Accountabilities
- Receive approved Purchase Orders acts according to payment terms. Maintain Purchase Order Files. Receive correspondences related to Purchase Orders and act accordingly.
- Review the preparation of Letters of Credit, amends Purchase Orders, amends Letter of Credits, and issue duty exemption letters & shipping guarantees.
- Verify proper shipping documents, packing lists, invoices and customs documents are acquired to expedite delivery. Coordinate the Customs Duty Deposit and Refund claims with Customs Department.
- Monitor and follow-up for delivery of material with suppliers / manufacturers. Follow up advance payments and bank guarantee as per purchase orders.
- Clear and forward of materials from Airport/Seaport to company locations.
- Arrange transportation and forwarding services for all purchase orders.
- Issue release orders and purchase orders to appointed forwarder for their logistic services as per contract terms and conditions.
- Interact with buyers, end users and vendors for technical clarifications.
- Interact with forwarders and vendors for material shipments makes necessary changes in mode of shipments according to the weight & volume of the shipments.
- Control the logistics supporting company plans, programs, and contractors equipment comply with UAE/Company HSE policies and directives.
- Issue instructions to sub-contractors.
- Check Hazardous goods/ items are handled in accordance with agreed procedures.
- Coordinate material movements with all the concerned parties to ensure timely receipt.
- Record all transfers of Goods/Items in the system as they occur.
- Report all Damage/shortages immediately in accordance with agreed procedure.
- Verify best practice is applied to all movement operations.
- Arrange transportation for equipment and personnel.
- Monitor and track movement of company personnel and equipment to and from the field.

Requirements

Minimum Requirements
- Bachelor Degree in Business Administration or Engineering, or relevant degree
- At leas 6 years experience in the same or similar role in a logistics, oil and gas, or relevant industry

About the Company

We are one of the world's leading energy producers, and a primary catalyst for Abu Dhabi’s growth and diversification.

We operate across the entire hydrocarbon value chain, through a network of fully-integrated businesses, with interests that range from exploration, production, storage, refining and distribution, to the development of a wide-range of petrochemical products.

Since 1971, we have created thousands of jobs, driven the growth of a diverse knowledge-based economy, and played a key role in Abu Dhabi’s global emergence.

Today, we continue to look for new and innovative ways to maximize the value of our resources, pioneering those approaches and technologies that will ensure we are able to meet the demands of an ever-changing energy market, and continue to have a positive impact on the Abu Dhabi economy for generations to come.