Mobilization Coordinator

Job description / Role

Wood is presently looking to hire a Mobilization Coordinator for our Abu Dhabi office. Below are more details about the position.

Job Objective

Role will be responsible for preparing all related documents, follow up with the employees on their documentation status for Residency Renewals, New Joiner Medical, Visa cancellations, assist in the registration of national employees into the pension scheme (if applicable) and support all administrative tasks assigned within function

RESPONSIBILITIES
Key accountabilities and responsibilities:
- Receive and verify all visa documents from employees and document in correct order for processing
- Closely and properly check all the documents are accurate as per checklist to process
- Closely check all the guarantor documents are accurate and valid as per requirements
- Type all documents properly and avoid any delay or rejection in visa/ government matters
- Processing custom clearances for employees' shipments into the country
- Prepare paperwork for new / renewal residency /driving license applications in a timely manner
- Prepare paperwork new/renewal vehicle passes to client facilities in a timely manner
- Collect applications and document paperwork for residency cancellations of employees and dependents if applicable
- Keep accurate records of residencies, driving licences & accesses to client premises
- Prepare all visa applications for employees visiting other countries
- Processing of registration & deregistration of national employees with Social Security & required Ministry for the country as applicable
- Assist and document Police reports for personnel & authorised dependents for damaged vehicles, lost site passes, lost passports, lost civil IDs etc.,
- Maintain good relations with employees, line management & all associated external bodies
- Take employees & families to airport upon demobilisation to ensure smooth exit from country

Requirements

Qualifications :
- Minimum Secondary school certificate Knowledge, skills and experience
- Min 3 years experience in similar position
- Ability to manage multiple tasks and priorities in a fast-paced environment
- Applicants should have strong communication skills in both Arabic & English (Writing & Speaking)
- Knowledge on Labor law most importantly on Immigration rules and regulation
- Excellent typing skills in both English and Arabic
- Good computer skills (MS Office)
- Attention to detail
- Knowledge of all government related website functioning Personal attributes
- Excellent networking and interpersonal skills
- Report writing and presentation skills
- Planning and organizing skills
- Organizational awareness
- Timely handling and tracking of files on a case by case basis
- Good understanding of protocols and procedures to be compliant with regulations and requirements

About the Company

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.