Office Administrator

Job description / Role

• Coordinating between the higher management and the staff
• Looking after the requirements of each department.
• Keeping a close watch on all the duties being performed by each department and provide information and reports to the CEO at his request.
• Preparing a daily report about the offices.
• Keeping a watch on all the office supplies and replenishing the stock with new thing as they run out
• Handle the preparation of quotations, opening job orders, booking, extra cost invoices data entry, closing completed job orders daily and ensure that nothing is pending for the next day.
• Generate Delivery note for all jobs ready to be delivered then send them with a picture of the finalized job to the accounting department for invoicing.
• Send daily report to the management of the daily quotation & orders worked on.
• Send weekly report to the account managers/executives regarding the opened orders on the system and follow up with them to close any pending.
• Follow up with account executives to provide any missing (LPO, job pictures...) and update a daily report shared with the management.
• Implementing filing systems for the office
• Answer incoming calls, determine purpose of call and transfer call
• Greet visitors
• Monitor visitor access
• Handle customers queries
• To attend professional meetings and take minutes of the meetings then circulate it to the concerned staffs.

Requirements

• Experience: 3-5 years
• Languages: fluent in English - Preferable to know Arabic

Personal Requirements:
• Professional/Good Looking.
• Strong Personality.
• Well organized.
• Hard worker.

Have experience in:
• Data Entry
• Office Management

About the Company

4F.E.S.T. is a leading specialist company providing a full range of services. From conceptual design to production and installation, 4F.E.S.T has everything for your interior and exterior signage’s, wide format printing, trade shows and interiorfit-outs needs.