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Office Administrator

Global Hotel Alliance (GHA)

Dubai, UAE

Ref: RP093-01

Job description / Role

• Follow office workflow procedures to ensure maximum efficiency
• Maintain files and records within existing filing system
• Greet and assist office visitors when they arrive at the office
• Manage schedule of the meeting room
• Manage petty cash and prepare monthly petty cash reports
• Keep track and help to renew various office agreements on an annual basis
• Monitor office supplies inventory & stationary and place orders
• Arrange business cards for new joiners and reorders
• Communicate and liaise with cleaning company regarding cleaning schedules and timings
• Manage FedEx shipments and supplies
• Weekly mail collection from Post Office and disseminating correspondence
• Manage and track office access and parking cards for employees
• Communicate with Etisalat, du and other service providers
• Answering the switchboard, screening and forwarding incoming phone calls
• Manage corporate account emails and distribute to team members when necessary
• Manage GHA Voucher programme
• Assist with hotel bookings for business partners and top programme’s members on request (incl. voucher bookings)
• Any other ad hoc tasks assigned from time to time

Requirements

• Proven experience as Administrator or in a similar role
• Fluent English
• Excellent verbal and written communication skills
• Knowledge of office management systems and procedures
• Proficient with Microsoft Office Suite
• Working knowledge of office equipment (phone, printer, scanner)
• Customer service oriented. Experience in customer service will be a plus.
• Ability to organize, multi-task, prioritize and work under pressure
• Reliable with patience and professionalism
• Ability to be resourceful and proactive in dealing with issues that may arise
• Preferably candidates already based in UAE
• Reliable, trustworthy and presentable

About the Company

Global Hotel Alliance (GHA) is the world's largest alliance of independent hotel brands, bringing together more than 30 brands with over 550 hotels in 75 countries. GHA uses a shared technology platform to drive incremental revenues and create cost savings for its member brands. GHA's award-winning loyalty programme, DISCOVERY, provides 15 million members exclusive opportunities to immerse themselves in local culture wherever they travel.

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Office Admin salaries in UAE

Average monthly compensation
AED 5,500

Breakdown available for industries, cities and years of experience