Office Administrator

Job description / Role

Responsibilities :

- Design and implement office layouts, interiors and renovations.
- Organize and administer the procurement, allocating identity numbers, tagging the numbers, allocation and distribution of Office furniture, equipments, phones and other electronic machines like computer, printers etc and maintaining records for traceability.
- Prepare & maintain attendance and time sheets for messengers, office drivers and office boys.
- Manage and supervise acquisition, usage, allocation and storage of groceries and refreshments for office use and their replenishment.
- Manage and supervise purchase, receipt, issue and storage of stationery and office consumables and their replenishment.
- Review, approve printing requisitions like business cards, LPO books, letter heads etc and organize their receipt, issue, distribution and custody keeping.
- Responsible for maintaining newspaper subscriptions in the Office.
- Responsible to keep the P.O box keys and secure it from Drivers after collecting the letters/mails/couriers.
- Maintain and manage office utility services / telephone, water, electricity.
- Act as sole communication point between Etisalat/Du/ADDC and the Company in relation to the utility services. Check and approve monthly IT bills.
- Supervise and manage office cleaning activity.
- Design and manage office security system, safety systems and security personnel.
- In charge of office keys control.
- Design office filing systems and ensure that they are maintained up to date.
- Manage record retention and transferring/shredding/disposing as per policies to ensure effective archiving of files and records.
- Ensure protection and security of files and records.
- Perform other related duties as required.

Requirements

- Minimum 5 years of experience in handling and managing vendors with any Degree and preferably Management degree
- Proper documentation of all the office items which is purchased.
- Effective and efficient usage of Office assets to minimize cost.
- Proper coordination with vendors / suppliers and procurement of essential items on time.

About the Company

Providing market-leading standards in the field of vehicle rental services, Fast Rent A Car offers arguably the most comprehensive line-up of any company in the UAE.

Since its launch in 1990, Fast Rent A Car has focused on core values such as strong customer service and excellent value for money. This successful formula has seen the Abu Dhabi-based company grow across the Emirates to become the premier locally owned vehicle rental company.