Ref: SP002-13

Job description / Role

Employment: Full Time

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Manage phone calls and all correspondence and deliveries (e-mail, letters, packages, files, etc.)
• Support budgeting and bookkeeping procedures in regards of office administration (collection of receipts, statements, etc.)
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Conducting effective selection of suppliers for office operations, negotiating and concluding contracts/SLAs with suppliers and overlooking existing ones
• Maintain decorum and professional atmosphere in the office
• Submit timely reports and prepare presentations/proposals as assigned
• Coordinate any issues or complains with other departments (e.g., for cleaning services, maintenance & repair works, deliveries of the goods, IT, etc.)
• Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise
• Manage the DMCC portal (and others Free Trade Zone (FTZ) portals in UAE if required) and order requested documents from DMCC Authority (and other FTZs in UAE if required), country authorities and work with notaries
• Arrangement of meetings, corporate events, appointments and management of the conference room booking schedule
• Ensuring Trade licenses and office rent agreements renewal on time
• Greeting and welcoming guests ensuring their comfort and requirements
• Maintain office security by following security procedures, visitors' policy
• Troubleshoot emergencies as per policies
• Assist other departments whenever necessary with all ad-hoc administrative requirements
• Performing other clerical receptionist/office assistant duties such as filing, archiving, coping, scanning, printing, bindings based on request.
• Fire Warden and member of Emergency response group
• Business related ad-hoc requests of the senior management


• Basic secondary education, or higher education (Bachelor’s degree)
• At least 2-3 years of relevant experience in the UAE in a similar role
• Knowledge of English - advanced (required)
• Knowledge of Russian - native or advanced (preferred)
• “Can Do” attitude to work
• 24/7 emergency availability
• Knowledge of MS Office and browsers
• Outstanding communication and interpersonal abilities
• Excellent organizational skills
• Problem-solving skills
• Attention to details
• Time management skills
• Multi-tasking
• Accounting and bookkeeping skills in regards of office administration

About the Company

Eurasian Resources Group (ERG) is a leading diversified natural resources group with integrated mining, processing, energy, logistics and marketing operations. It operates in 15 countries on four continents and is represented by more than 85,000 people, which makes the Group one of the largest employers in the global industry.

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Office Administrator salaries in UAE

Average monthly compensation
AED 5,000

Breakdown available for industries, cities and years of experience