Office Administrator - Consulting

Job description / Role

Job Summary

Provide administrative and logistics support to the Consulting team including but not limited to drafting formal letters, preparation of documents including formatting and printing, meetings and appointments scheduling, flights scheduling, document archiving, record keeping and filing as well as telephone handling. We are looking for a dynamic and flexible individual to join our team as an Office Administrator.

As the Office Administrator your primary responsibilities:

- Being the first point of contact for all (internal) enquiries related to administrative and support matters within the Consulting function
- Oversee the day-to-day operations in the Abu Dhabi office for the Consulting function
- Complex travel management by arranging fights, hotels, transfers, visa's etc.
- Organizing internal meetings and events
- Oversee internal operations and communication
- Meeting and greeting new joiners and supporting HR with on-boarding
- Managing Insurances and office licensing
- Handle data entry work and filing paperwork
- Maintaining weekly excel logs (vendors, subcontractors, receipt vouchers, payment vouchers..)
- Preparing financial documents such as invoices, accounts payable and receivable
- Review/verify financial documents and ensure that they are in compliance with the firm's policies and procedures
- Recording day-to-day transactions into appropriate systems (payables, receivables, petty cash, depreciation, prepaids..)
- Completing bank reconciliations
- Verifying bank deposits
- Preparing/ processing business payments
- Ensure accurate and timely closing

Requirements

Skills Required:

- Bachelor's Degree in Business Administration or other relevant degree
- Excellent English communication skills: verbal and written
- Excellent Arabic communication skills: verbal and written
- 2+ years Administration experience or working within office management environment
- Previous experience of managing financials including budgets, invoicing, banking etc.
- Extremely well organized, detail-oriented (with ability to prioritize and meet deadlines) and have strong communication and interpersonal skills
- A self-starter that can work independently and can take charge of the role with minimal supervision
- Excellent client service/stakeholder relationship skills
- A good team player with excellent interpersonal skills
- Analytical and problem solving skills
- Ease with Technology (MS Word, MS PowerPoint, MS Excel, MS Exchange)

Deloitte in the UAE is part of Deloitte & Touche (M.E.). Deloitte & Touche (M.E.) is a member firm of Deloitte Touche Tohmatsu Limited (DTTL).

About the Company

Deloitte is the world's largest and leading professional services firm, providing audit & assurance, consulting, financial advisory, risk advisory and tax and services to public and private clients spanning multiple industries, whether they are in the energy, communications, oil and gas, financial services, family businesses, healthcare, public or education sectors among others.

With a globally connected network of member firms in more than 150 countries and territories, Deloitte brings world-class capabilities and high-quality service to clients, delivering the insights they need to address their most complex business challenges. Deloitte's more than 250,000 professionals are committed to becoming the standard of excellence.

Deloitte & Touche (M.E.) is a member firm of Deloitte globally and is the first Arab professional services firm established in the Middle East region Deloitte & Touche (M.E.) is a member firm of Deloitte Touche Tohmatsu Limited (DTTL) and is a leading professional services firm established in the Middle East region with uninterrupted presence since 1926 with 26 offices in 15 countries to date. What distinguishes Deloitte member firms in the Middle East is the global and regional expertise and know-how offered through specialized and highly knowledgeable talent. Deloitte aims to offer the best services to its clients through a team with more than 3,300 partners, directors and staff in the Middle East which guarantees effective communication with clients and a deeper understanding of their needs. It is a Tier 1 Tax advisor in the GCC region since 2010 (according to the International Tax Review World Tax Rankings). It has also received numerous awards in the last few years which include best employer in the Middle East, best consulting firm, the Middle East Training & Development Excellence Award by the Institute of Chartered Accountants in England and Wales (ICAEW), as well as the best CSR integrated organization.

Deloitte drives progress. Our practices around the Middle East support clients become leaders wherever they choose to compete. We invest in outstanding people of diverse talents and backgrounds and empower them to achieve more than they could elsewhere. Our work combines advice with action and integrity. We believe that when our clients and society are stronger, so are we.

Our Purpose

Deloitte makes an impact that matters. Every day we challenge ourselves to do what matters most-for clients, for our people, and for society. We serve clients distinctively, bringing innovative insights, solving complex challenges and unlocking sustainable growth. We inspire our talented professionals to deliver outstanding value to clients, providing an exceptional career experience and an inclusive and collaborative culture. We contribute to society, building confidence and trust in the markets, upholding the integrity of organizations and supporting our communities.

Our shared values guide the way we behave to make a positive, enduring impact:

• Integrity
• Outstanding value to markets and clients
• Commitment to each other
• Strength from cultural diversity