Office Assistant

Job description / Role

- Arranges programs, events or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget
- Maintains Sales department files for easy accessibility for rest of the team
- Acts as custodian of corporate documents and records
- Prepares internal communication outlining and explaining administrative procedures and policies to internal staff
- Arranges programs, events and conferences
- Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meeting for travellers
- Arranges travel itinerary for BD and office team for the travels abroad (transport, hotel, meetings etc.)
- Prepares and follows up on expense claims and invoices
- Managing special projects as and when requested by BD
- Helps in event organization, invitations follow up

Requirements

- Minimum of 5 years relevant experience working for Director Level or above, preferably gained from retail industry, customer service or hospitality
- Experience of working in a multi-national environment

Technical skills / abilities:
- Expert written and spoken English, Arabic is a distinct advantage
- Strong co-ordination skills, especially in co-ordinating complex and multiple agendas and travel arrangements
- Report compilation skills, with high accuracy
- Excellent in preparing communication, especially on a higher level and with external partners
- Ability to prioritise work and manage time effectively
- Organisational skills to adapt to changing environment and procedures
- Ability to follow up and keep track of open points, so that things don’t get forgotten
- Excellent computer skills, including strong proficiency in Microsoft Word, Excel, and PowerPoint
- Skills in management of Outlook agendas

Personal skills:
- Strong organizational skills, establishes clear course of action, can orchestrate multiple activities simultaneously without losing the attention to details and deliver excellent results on time
- Ability to use resources effectively
- Clear, timely, and accurate communication and reporting
- Multicultural sensitivity and international awareness
- Well-developed communication skills
- Analytical and problem solving skills
- Flexible and adaptable, manages multiple priorities at same time
- Able to handle sudden change of priorities and adjust quickly

About the Company

MCG Associates is a leading international executive search & recruitment company specialising in the communications industry. We connect many of the world’s most innovative and respected organizations with top talent across entire career lifecycle - from exceptional graduates to top-ranking business leaders. Facilitating our clients’ needs across Account Handling, Creative Design, New Business, Planning, Project Management, Production and Marketing disciplines.