Office Manager

Michael Page

UAE

Posted
Ref: HP350-6358

Job description / Role

Employment: Full Time

The company is seeking to hire an Office Manager for two primary missions: coordinating with the HR Paris team and performing Office Management duties. The Office Manager will be based in Abu Dhabi.

Client Details

Our client is an independent private equity investment firm with a robust entrepreneurial culture in private investment and asset management with its headquarters in France. Our client's operations stimulate individual, corporate, and economic progress worldwide through its dedication to shared outcomes for all stakeholders.

Description

Office Management:

* Assist the Office Head in developing policies, procedures, and office rules
* Ensure compliance with terms and specifications for renovation, office insurance requirements, and other tenancy matters, including lease negotiations.
* Ensure the best vendor contracts and terms are negotiated with vendors, suppliers, travel agents, external accountants, corporate banks, and day-to-day suppliers.
* Assist with accounts payable and receivable, bank payments, and the approval process.

Coordination of HR-related topics with the HR Paris team:

* Work with the payroll service provider and local employee's general HR administration (contracts, policies, handbooks, etc.)
* Establishing and managing the background checks
* Upkeep of administrative and IT setup for new hires, including administration of benefits like social security and IT setup for new hires (interns and permanent contracts)
* Administration of benefits (registration, personal status updates, departures, etc.), expenditure management & policies, and absence management (sickness, accidents, family leaves, military absences, sabbaticals, etc.) are all under the incumbent's purview.
* Reconcile employee and salary information each month by checking pay slips, factoring in deductions and other variables, and coordinating with the Paris team in France.

Job Offer

The successful applicant will be offered a competitive monthly salary, bonus, and family benefits, including medical insurance and annual flight tickets.

Requirements

* Minimum of five years' worth of administrative, office management, and clerical experience in the highly regarded professional financial services industry.
* Bachelor's Degree is a must.
* Proficient knowledge of Pack Office (Microsoft Suite, including Word, Excel and PowerPoint)
* Arabic language is highly regarded with excellent communication skills in English (both written and verbal)
* Preference will be given to candidates with Abu Dhabi experience and residence.

About the Company

Michael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting Banking & Financial Services Procurement Property & Construction Engineering & Supply Chain Oil & Gas Technical and Engineering Human Resources Sales Marketing Technology Secretarial Executive Search Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide.

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Office Manager salaries in UAE

Average monthly compensation
AED 11,500

Breakdown available for industries, cities and years of experience