Office Manager – Asset Management

Job description / Role

We are seeking an experienced Office Manager with demonstrated autonomous UAE experience encompassing HR, facilities, and finance oversight. The position manages a team of ten, in this highly corporate, boutique office with the role encompassing diverse responsibilities, managing the general administration function and operational effectiveness as it supports the continued growth of the business across the region and internationally.

This is a bespoke office environment, and the incumbent will be the first port of call for operational and administrative issues for the office. This role is multi-faceted which will require a self-motivated and organized individual and will involve wearing many different hats, ensuring the office operates efficiently and functionally as a unit, with solid polices and processes in place.

Key aspects of the role will focus on organizing and coordinating office administration and procedures, responsibility for developing intra-office communication protocols, streaming administrative procedures, office staff supervision and task delegation. Additionally, all day-to-day administration requirements, supplier agreements, HR oversight and liaison with relevant jurisdictions on and offshore regarding licensing and health & safety requirements, ensuing full compliance with local laws and regulations. The role will report to senior leadership executives in both the Dubai and Abu Dhabi offices.

Requirements

Applications are invited from candidates with at least 3-5 years of UAE experience, in a broad based role with exceptional English ability, and who are strong, independent thinkers. Excellent administrative ability and full proficiency in MS Office coupled with a commitment to achieving the highest standards is required. We are seeking candidates with strong proactivity, strictest levels of confidentiality, good organizational skills, and the ability to demonstrate high levels of accuracy and attention to detail. Ideally candidates will have had previous exposure to a professional services environment (legal, consultancy, investment banking/ asset management).

The right work ethic, personality and overall attitude is very important to our client and the company fit needs to be right. You will be an individual with a positive nature, high energy, and a strong team spirit. The ability to multitask with exemplary time management skills is paramount as is strong interpersonal skills. Corporate appearance and immaculate presentation are key in representing this amazing office and its business.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.